Administrative Lead at Family Office
vor 1 Woche
About the role: this is not a classic EA or PA job; it is a managerial leadership role supporting the Founder of Constructor Group, a tech- and education-focused entrepreneur.We are partnering with Constructor - a global ecosystem advancing machine intelligence, quantum technology and life engineering and looking for Administrative Lead to The Founder who works across continents and maintains an active family life; your mission is to keep both streams running smoothly.You will:- Lead two to three Executive Assistants and coordinate fifteen-plus household and support staff (drivers, chefs, housekeepers, tutors, security).- Own every administrative touchpoint for the principal and his family: calendars, complex travel, events, estates, personal projects.- Partner closely with the Chief of Staff to bring structure, clarity and speed to a fast-moving environment.ResponsibilitiesKey ResponsibilitiesTeam Leadership: hire, train, mentor and performance-manage EAs and support staff; set SOPs, KPIs and feedback loops.Executive Support: manage schedule, calendar; run the founder's agenda, priorities and information flow.Family Operations: coordinate care and logistics for spouse, children, and extended family. The wife has her own assistants.Global Travel: plan multi-stop trips, urgent relocations, visas and entry protocols across several countries.Crisis response: handle last-minute changes calmly, including nights, weekends and in-flight adjustments.QualificationsIdeal Background:5 + years leading large operational or service teams (executive support, call-centre, hospitality, customer service etc.) and building processes from scratchProven record in administrative operations: calendars, travel, logistics, documentation, vendor & household managementAbility to coach juniors, set SOPs/KPIs and raise service standards in a high-expectation 24/7 environmentExtreme attention to detail and strong project execution skillsAbility to proactively anticipate needs without being asked or directedHigh emotional intelligence, discretion, and cultural sensitivityExceptional verbal, written, and interpersonal communication skills with impeccable attention to detailAbility to maintain strict confidentiality, discretion, and professionalism in all interactions.Fluent English, extra languages are a plusWillingness to relocate to Bremen, Bodrum or SofiaWillingness to travel and work on a 24/7 scheduleOfferWhat you can expect?Official employment in Germany, Turkey or Bulgaria, depending on your location or relocation choiceRelocation support if neededOccasional business travel to countries including Singapore, Germany, Turkey, Italy, Switzerland, Serbia, and Bulgaria3–6 month probation period; long-term role with potential for internal promotionAdditional informationReady to turn chaos into choreography for a global tech founder? For any further information regarding this position, please contact our recruiter Daria via mail skripal_hr@assisteca.comShe will be more than happy to answer any question relating the positionReferral bonus:We'll pay USD1,000 if we hire your recommended candidate and they successfully pass the probation period. Send your recommended candidates to info@assisteca.com
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