Paralegal in the Office of the Secretary

vor 8 Stunden

Frankfurt am Main, Hessen, Deutschland JPMorgan Chase Vollzeit

Join a dynamic team at the heart of J.P. Morgan SE's governance. Make an impact by supporting senior management and directors on key corporate matters. Grow your career in a fast-paced, collaborative environment.

As a Paralegal in the Office of the Secretary team, you will play a vital role in supporting Board operations and governance processes. You will collaborate closely with senior management and directors, ensuring seamless organization and compliance. This role offers exposure to high-level corporate topics and opportunities for professional development.

Job responsibilities

  • Organize and prepare Board meetings, including logistics and calendar management.
  • Support the preparation and distribution of agendas, board packs, and meeting materials.
  • Provide meeting support and follow-up, including guest management, attendance tracking, and regulatory filings.
  • Coordinate corporate governance filings with commercial registers in Germany and EMEA.
  • Act as the contact person for external service providers assisting with filings for JPMSE branches in EMEA.
  • Manage updates to corporate governance documents and coordinate with stakeholders.
  • Coordinate Board member changes and ensure administrative onboarding.
  • Handle internal and external audit requests, providing necessary information.
  • Serve as the single point of contact with the notary's office for JPMSE matters.
  • Manage administrative topics, including invoicing, travel, and expenses.
  • Request notarial certificates and handle powers of attorney.

Required qualifications, capabilities, and skills

  • Demonstrated professional experience as a paralegal.

  • Experience working with senior management.

  • Fluency in German and English.

  • Strong executive-level communication skills.

  • Ability to build networks and work collaboratively.

  • Positive, pragmatic, and constructive attitude.

  • Flexible, adaptable, and open to change.

  • Proactive approach and ownership of responsibilities.

  • Professional demeanor; calm under pressure.

  • High attention to detail.

  • Solution-oriented mindset.

Preferred qualifications, capabilities, and skills

  • Experience with diary management and handling competing priorities.

  • Ability to anticipate needs and follow up proactively.

  • Experience managing expectations through communication across organizational levels.

  • Familiarity with corporate governance topics.

  • Experience coordinating with external service providers.

  • Prior exposure to regulatory filings and audit processes.

  • Experience in a fast-paced, international environment.

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