Executive Assistant

vor 9 Stunden

Osnabrück, Niedersachsen, Deutschland LAULAU Vollzeit
About the Role

We are seeking a highly reliable, detail-driven Executive Assistant to support the founder of a fast-growing AI technology startup. This role blends executive support, research, content preparation, QA/testing coordination, and light outreach.

This position is ideal for someone who thrives in a structured, fast-paced startup environment, communicates proactively, and takes full ownership of tasks and deadlines.

Key Responsibilities

Executive & Operations Support

  • Provide daily administrative, operational, and organizational support to the founder
  • Manage schedules, follow-ups, and communications with precision and professionalism
  • Communicate confidently with U.S.-based clients and partners via phone and video

Research, Content & Documentation

  • Conduct online and AI-assisted research for presentations, proposals, and initiatives
  • Create, edit, and organize polished PowerPoint presentations and business documents
  • Assist in drafting, editing, and organizing grant proposals and technical documents
  • Develop and maintain internal and client-facing training materials

QA, Web & Project Coordination

  • Develop test scripts and test client tools/websites against specifications
  • Document issues, coordinate fixes with developers, and confirm resolutions
  • Maintain and update the company website (WordPress/Elementor) for accuracy and branding
  • Track tasks, deadlines, and deliverables using Taiga

Sales & Social Media Outreach

  • Send and manage outbound LinkedIn, email, or CRM outreach
  • Engage professionally on LinkedIn on the executive's behalf
  • Draft short posts, comments, and lightweight content aligned with executive voice
Key Qualifications
  • Minimum 3 years of experience supporting C-suite executives, founders, or startup leadership (US-based clients required)
  • Exceptionally detail-oriented, self-driven, and highly organized
  • Strong experience with MS Office (PowerPoint, Excel, Word)
  • Hands-on experience with WordPress / Elementor, Canva, and LinkedIn
  • Active daily use of AI tools (ChatGPT or similar) for research and content creation
  • Experience with social media outreach and CRM-based messaging
  • Prior experience using Taiga for task or project tracking
  • Excellent written and spoken English
  • Stable high-speed internet and professional home office setup
Bonus (Nice to Have)
  • QA/testing coordination or client deliverables experience
  • Prompt engineering or advanced AI workflows
  • Zapier or automation tools
  • CRM or client management platforms
  • Grant writing or technical documentation experience
What We Offer
  • Fully remote, part-time role with a consistent US-hours schedule
  • Direct collaboration with an AI startup founder
  • Opportunity to shape workflows, documentation, and internal systems
  • Long-term growth potential with the possibility of future full-time work

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