Administrative Assistant – Property Management

vor 2 Wochen

Osnabrück, Niedersachsen, Deutschland Veta Virtual Vollzeit 1.000 $ - 1.200 $

Launch Your Next Successful Chapter with Veta Virtual

Are you the reliable, detail-loving powerhouse every busy team needs? Veta Virtual is looking for a proactive Administrative Assistant to support the Facilities and Compliance teams of one of our Property Management clients - keeping building operations smooth, tenants supported, and compliance tasks handled with care. If you love staying organized, solving problems, and making sure no detail gets missed, we'd love to connect you with this opportunity

Your Role:

As an Administrative Assistant, you'll keep daily operations on track by:

  • Sending building-wide memos and clear tenant updates.
  • Coordinating smooth move-ins/outs, key turnovers, and access controls (keys, fobs, intercoms).
  • Scheduling inspections and maintaining up-to-date maintenance and compliance calendars.
  • Tracking appliance and supply inventory — ordering what's needed, when it's needed.
  • Coordinating access for vendors and contractors for maintenance and repairs.
  • Keeping 'finishes' spec-sheets organized for easy reference.
  • Preparing and submitting rent reasonableness requests, lease renewals, and other compliance paperwork to NYC Agencies.
  • Managing violation reviews, collecting backup documents, and preparing for hearings.
  • Staying ahead of deadlines and following up until tasks are fully complete

What You'll Need:

  • 2 years in an administrative or office support role in property management or real estate.
  • Experience using AppFolio, Buildium, Tenant Turner or Propertyware.
  • Excellent attention to detail and time management skills.
  • Clear, professional written and verbal communication.
  • A proactive, solution-focused mindset — you're not afraid to ask questions and solve problems.
  • Comfort with standard office software (Google Workspace, Microsoft Office) and quick to learn new tools.
  • Familiarity with other property management software or tools is a big bonus.

What We Offer:

  • Competitive salary of $1,000–$1,200 USD per month
  • 10 paid days off, plus all applicable US holidays — balance is key
  • A supportive, positive work culture where your ideas matter.
  • Opportunities to learn, grow, and shine with a trusted Veta Virtual client.

Ready to Apply?

If you're organized, driven, and ready to keep everything running behind the scenes — apply today and grow your career with Veta Virtual. We can't wait to meet you

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