Executive Assistant to Chief of Operations –

Your Mission

As Executive Assistant, you will play a key role in ensuring the smooth and efficient operation of daily activities. Acting as a trusted partner to the Chief Operating Officer (CoO), you'll take ownership of a wide range of administrative and organizational tasks. You'll be a central point of coordination—supporting the CoO directly while also enabling alignment and effectiveness across teams.

This is a dynamic, hands-on role for someone who thrives in a fast-paced, collaborative environment and brings both structure and initiative to the table.

Sneak preview of your future tasks

• Calendar & Scheduling
  
  Manage the CoO's calendar by prioritizing appointments, coordinating across stakeholders, and maintaining a well-structured and efficient schedule.
• Meetings & Workshops
  
  Organize and facilitate department-wide meetings and internal workshops—handling agenda planning, logistics, moderation, and post-meeting follow-ups including documentation and action tracking.
• OKR & Hoshin Planning
  
  Own and drive the OKR and Hoshin Kanri processes across the organization. Lead kickoff and check-in sessions, maintain oversight of key results, and ensure cross-team alignment on goals and priorities.
• Project Onboarding
  
  Independently lead onboarding processes for new project team members. Liaise with relevant stakeholders to ensure a structured, efficient, and welcoming onboarding experience.
• Travel & Expenses
  
  Coordinate business travel logistics from booking to itinerary management. Handle expense reports and reimbursements for travel and business-related meals or events in a timely and accurate manner.
• Stakeholder Communication
  
  Serve as a key contact point for internal and external stakeholders. Ensure all communications are professional, timely, and aligned with the CoO's priorities.
• Documentation & Presentations
  
  Prepare high-quality presentations, reports, and briefing materials for internal and external leadership meetings, ensuring clarity and impact.
• Cross-Functional Collaboration
  
  Work closely with assistant teams and other departments to support alignment, share best practices, and contribute to smooth day-to-day operations.
• Process Improvement
  
  Take initiative in internal projects and help identify and implement improvements in administrative workflows and operational processes.

Your Profile

We're seeking a highly organized and proactive Executive Assistant with a hands-on mindset and a passion for supporting leadership in a high-performance environment. You bring structure, clarity, and a collaborative spirit to everything you do.

Must-Haves:

• Bachelor's or Master's degree in Business administration, Management, or a related field
• 4–5 years of experience in an executive support or similar administrative role
• Excellent verbal and written communication skills in English
• Minimum B1-level German proficiency (spoken and written)
• Strong organizational skills and attention to detail
• Proven ability to manage multiple priorities with professionalism and discretion
• Proactive problem-solving skills and a "can-do" attitude
• Strong interpersonal skills and a collaborative, service-oriented work style

Nice-to-Haves:

• Experience in agile teams or environments
• Familiarity with the software or automotive industry
• Experience in Atlassian Tools

Why us?

• An international, interdisciplinary innovation hub, which is part of the Mercedes-Benz AG
• A chance to work in an Infrastructure team supporting a software development company
• An opportunity to lead initiatives and drive changes
• Agile working methods and open feedback culture
• A modern and fully accessible office
• Experienced and international Team always willing to support your growth

Interested?

We look forward to receiving your complete application, including CV (in English) and relevant references with the following information:

• Job title and reference number
• Salary expectations
• Earliest start date

You don't bring everything with you? Don't worry, MBition is proud of our diverse workforce and passionate about having MBitioneers from all backgrounds and perspectives. MBition is and always will be an equal opportunity employer. We are looking for employees who convince us above all with their personality and passionately motivated to join the team

You are welcome to contact our representative for severely disabled employees, Anna Schade ), who will support you in the further application process.

Job Posting details:

• Posting date:
• Dept: Operations
• Team: N/A
• Supervisor: Axel L
• Opening: 1 FTE