Finance Operations Manager

Finperks is a Berlin-based FinTech company building a unified infrastructure for prepaid products, including gift cards, airtime, and eCash, accessible through a single API. Our platform helps businesses integrate and distribute prepaid products efficiently, reducing complexity in a traditionally fragmented value chain.

The company was founded by serial entrepreneurs who previously built and scaled Viafintech (Barzahlen) to over 100 employees and successfully exited the business in 2021 through a sale to the NYSE-listed Paysafe Group. This background provides Finperks with a stable foundation, clear strategic direction, and experienced leadership from day one.

As an early-stage company, Finperks offers an interesting and varied finance operations environment: clean processes to set up, growing transaction volumes, and close collaboration with founders, banks, and tax advisors. At the same time, the business is built with a long-term, sustainable mindset, prioritizing solid financial operations, transparency, and compliance over rapid but uncontrolled growth.

Finperks is a small, collaborative team based in Berlin-Charlottenburg. We value reliability, ownership, and pragmatic execution. For a Finance Operations professional, this means working in a well-managed startup environment with clear responsibilities, predictable workflows, and leadership that understands the importance of strong finance fundamentals.

As Finance Operations Manager (Part-Time), you will work closely with the CFO and ensure that Finperks' day-to-day finance operations run smoothly, accurately, and reliably. You will take ownership of core operational finance processes and act as a trusted execution partner to the CFO, enabling transparency, compliance, and scalability as the company grows. Key responsibilities include the following:

Client Invoicing

• Own the standardized and largely automated client invoicing process
• Create, review, and issue customer invoices
• Ensure accurate billing and proper documentation
• Monitor open receivables and support payment reconciliation

Supplier Invoicing

• Review incoming invoices from voucher and product suppliers
• Match invoices against contracts and delivered services
• Clarify discrepancies with internal stakeholders and external partners
• Ensure complete, accurate, and traceable documentation

**
Payroll & HR Operations**

• Operate the standard payroll process in collaboration with external payroll providers
• Ensure confidentiality, transparency, and high attention to detail
• Maintain payroll- and HR-related data
• Manage clean and compliant onboarding and offboarding of employees
• Ensure accuracy and compliance with deadlines and requirements

**
Incoming Invoices & Payment Operations**

• Execute and track invoice payments
• Match bank transactions to invoices
• Follow up on missing or incomplete invoices
• Work closely with the tax advisor (e.g. document provision, clarifications)
• Ensure a complete and audit-ready accounting foundation

Finance Operations Excellence

• Maintain well-structured and well-documented finance operations processes
• Continuously improve and automate operational workflows
• Collaborate closely with founders, finance leads, and external partners
• Ensure accuracy, reliability, and transparency across all finance operations

Must-haves:

• Relevant professional experience in finance operations, accounting, or bookkeeping (e.g. Finance Operations, Accounting, Payroll, or similar roles)
• Hands-on experience with invoicing, accounts payable, and payment processing
• High level of accuracy, reliability, and attention to detail
• Experience working with confidential payroll and HR-related data
• Strong organizational skills and ability to manage recurring operational tasks independently
• Comfortable working with standardized processes and following established workflows
• Experience collaborating with external service providers (e.g. tax advisors, payroll providers, banks)
• Fluent in either German or English (working knowledge of the other language is a plus)

Nice-to-have:

• Experience in a startup, scale-up, or fast-growing environment
• Familiarity with accounting and finance tools (e.g. DATEV, Lexoffice, SevDesk, or similar)
• Experience with process optimization or automation in finance operations
• Basic understanding of German accounting and payroll requirements
• Ability to work part-time in a structured and reliable schedule (e.g. fixed days or recurring cadence)

Profile-fit:

• You are detail-oriented, structured, and process-driven
• You value clean, transparent, and well-documented finance operations
• You work independently, reliably, and proactively
• You are comfortable operating behind the scenes and ensuring day-to-day finance operations run smoothly
• You take ownership of your tasks and consistently follow through

• Work with experienced founders who have successfully built and exited FinTech companies, providing a stable setup and clear direction.
• Own well-defined finance operations processes with clean interfaces to the CFO, tax advisors, and external partners.
• Work directly with the CFO and gain insight into how strong finance operations support the wider business.
• A part-time role with flexibility and predictable workflows, designed to fit alongside other commitments.
• Be part of a pragmatic, low-ego team that values accuracy, reliability, and clean execution**.**

Weekly hours: 20 – 30

Office Policy: Hybrid. We don't have clear rules but generally expect 50% attendance in the office for this role. Not because of control or distrust, but because of building a team culture.