Global Workplace Experience Lead

Personio's intelligent HR platform helps small and medium-sized organizations unlock the power of people by making complicated, time-consuming tasks simple and efficient. Our growing team of 1,800+ Personios across Europe and the US are building user-friendly products that delight our 14,000+ customers and their 1.5 million employees. Ready to make an impact from day one?

This position is office-based in one of the following locations: Dublin or Munich
Fixed Term Contract for 12 months.
Bring your drive. Build our culture. When you join People, Workplace, & IT at Personio, you're not just impacting the people experience at Personio – you're having a direct influence on the future of HR in organizations across Europe. Come be HR at an HR company, where you'll be a valued partner every day.

As our Global Workplace Experience Lead, you will oversee and develop our workplace experience in all of our offices across Europe/US. You will play a critical role in fostering a vibrant workplace culture and building a strong sense of community within Personio.

You will be creating an environment where employees feel valued, engaged, and connected to the organization's mission and values. The ideal candidate will be passionate about nurturing a positive workplace culture and driving initiatives that promote collaboration, inclusivity, and employee well-being.

Role Responsibilities:
Strategy Development & Project Management

• Build the global strategy and comms plan for office culture and community with a variety of targeted initiatives and events according to business needs and local team needs. This would include measuring success and pivoting accordingly;
• Manage operational and support capital projects, identifying and executing workplace improvements;
• Plan, execute, and monitor various events globally, ensuring adherence to deadlines, budget, and quality standards and identify cost-saving opportunities and propose efficient resource allocation strategies;
• Create and implement change management strategies, project documentation, communications, and plans;
• Provide regular project updates, reports, and presentations to management and relevant stakeholders.

Operations & Stakeholder Management

• Oversee day-to-day office operations including front desk services, visitor management, event management, office space utilization & optimization, facility maintenance, vendor relationships and occupational health, safety & security;
• Manage Facility Management partners on operational and account management levels, including KPI and budget management;
• Build and maintain key relationships with stakeholders across the organization and external partners, including local business leadership, Real Estate, Finance, IT, Health & Safety, and Security;
• Collaborate with cross-functional teams to align workplace initiatives with company objectives.

Coaching and Team Leadership

• Manage and develop a team of Workplace Partners & Coordinators across all Personio locations;
• Recruit, onboard, coach team members; support career development, and manage performance reviews;
• Drive team engagement and productivity through fostering a culture of collaboration and Personio values.

Role Requirements:

• Minimum 7 years of professional experience in an Office Management, Workplace Experience, Hospitality Management, Community, or Event Management role, with demonstrated expertise in building/managing international offices across multiple locations and time zones.
• Minimum 3 years of people/team leadership experience in a dynamic environment. This includes being in charge of recruiting, onboarding, coaching, developing career frameworks and performance management.
• Experience leading & driving global projects, delivering on time and within budget.
• Demonstrated expertise in office space planning, as well as driving office engagement through developing KPIs and strategic projects.
• Understanding of facilities operations, maintenance, office operations, and vendor management processes.
• Flexibility, initiative, adaptability, and strong problem-solving skills.
• Detail-oriented with strong organizational and multitasking abilities.
• Ability to adapt to changing priorities and work effectively in a fast-paced environment, while driving workplace team engagement and productivity.

Why Personio
Personio is an equal opportunities employer, committed to building an integrative culture where everyone feels welcomed and supported. We embrace uniqueness and understand that our diverse, values-driven culture makes us stronger. We are proud to have an inclusive workplace environment that will foster your development no matter your gender, civil status, family status, sexual orientation, religion, age, disability, education level, or race.

At Personio, we value in-person collaboration while also offering flexibility. This role is office-based, with 3 days required in your contracted office location. The remaining days can be worked from home or in the office if you prefer. In addition, you'll have 20 Flex Days per year to work remotely from other locations.

Aside from our people, culture, and mission, check out some of the other benefits that make Personio a great place to work:

• Receive a competitive reward package – reevaluated each year – that includes salary, benefits, and pre-IPO equity
• Enjoy 28 days of paid vacation, plus an additional day after 2 and 4 years
• Make an impact on the environment and society with 1 (fully paid) Impact Day
• Receive generous family leave, child support, mental health support, and sabbatical opportunities
• We enjoy gathering for meals, cultural initiatives, and events like local Summer Sessions and year-end celebrations. There's also healthy snacks, drinks, and a weekly catered lunch