Administrative Coordinator

Imagine what we can INSPIRE with you

Moody’s empowers people to make better decisions and achieve brighter futures. This is what motivates us to bring out the best in our products and our people. Join us. Forward Together.-
- Moody’s Investors Service is among the world’s most respected and widely utilized sources for credit ratings and research. Our opinions and analysis on a broad range of credit obligors and obligations are valued around the world for their insight and rigor.
- At MIS, our workplace culture supports our mission to be the Agency of Choice for our customers, employees and future employees. Our Culture focuses on Excellence and embodies behavioral qualities such as Integrity, Responsiveness, Collaboration, Respect and Passion. Our people are our core asset and we look beyond outcomes to ensure that behaviors and interactions matter.

Department
- Regional Organisation

Role/Responsibilities

**Senior Management Team Support**
Provide high level support for the senior management team, to include all aspects of administration with strong focus on calendar/diary management, in-box management, travel and expenses coordination and absorption of administrative tasks; uses initiative to relieve manager of detail work. Create management level PowerPoint presentations and preparation of related data/documentation for review
- ** Line of Business Wide Support**
Provide general administrative support for line of business wide activities including updating of organisation charts, managing and reviewing expenses and ensuring any issues are dealt with prior to approval. Involvement in group event planning and in group-wide initiatives as assigned and any additional projects as determined by the Office Manager.

**Administrative Back-Up**
As needed, support the Admin team and other line of business as necessary. During vacations and times of absence, provide back-up in order to ensure uninterrupted flow of operations with regard to support staff, technology and all office issues.

**Line of Business Liaison to Support Groups**
Act as liaison for department to support groups within Moody’s (e.g. Human Resources, Building Services, Technology, Finance, Business Planning and Communications, etc.) to ensure group’s needs are understood and met.

**Personnel Management**
Assist the Office Manager, as advised, with aspects of personnel management including on-boarding of new hires, promotions, transfers and terminations and periodic data integrity checks of Human Resources databases (i.e., Workwise HRMS). Also includes ad hoc reporting of personnel information to department management as requested.

**Meeting Coordination**
Process meeting requests including setting up appointments, reserving conference rooms, requesting security passes for guests, arranging for teleconference numbers, refreshments, handouts, webex etc.

**Travel & Entertainment (T&E)**
Arrange all travel for team members including air, rail, car service, and hotel and conference registrations in a timely manner and working to ensure that the most economical options are taken advantage of. Timely and accurate preparation and submission of reports for each analyst supported, ensuring that company policies are followed and organised documentation including currency and Visas.

**Change Agent**
Assist in reviewing department administrative processes, consistently implementing best practices, efficiency improvements and establishing new processes when necessary. Establish clear protocols on standards of service and identify competencies within the Administrative team.

**Event Planning**
Assist/coordinate and plan department-wide and team events including group meetings, off-sites, outings and receptions.

**Space Management**
Assist/oversee department space usage, coordinating all moves, renovations, space upgrades, etc. in liaison with the Office Managers.

**Correspondence**
Timely and accurate preparation of various correspondence for the lines of business.

**Other**
May be called upon to take an additional responsibility and/or other tasks as assigned

**Qualifications**:

- A strong and proven background of working in a corporate environment for a larger group of people including team leader.
- Solid understanding of Microsoft Office:

- WORD: ability to create and modify communications using features such as header/footers, pagination, tables, mail merges, hyperlinks, etc.
- EXCEL: strong working knowledge of Excel and the ability to understand, create and use functions and formulas to create workbooks, pivot tables, charts and graphs.
- POWERPOINT: ability to create and modify presentations using advanced functions such as animation and transition, inserting charts, graphs and objects and merging presentations.
- Strong organisational and time management skills.
- multi-tasking and ability to shift priorities.
- Strong interpersonal skills and phone manner.
- Strong communication skills both written and verbal;
- Fluency in Germ