Administrative Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Employers By State in 2021.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

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Posted Job Title

Administrative Coordinator (Events and Outreach) - General Robotics, Automation, Sensing and Perception (GRASP) & Penn Engineering Collaboration Hub (PERCH)

Job Profile Title

Administrative Coordinator

Job Description Summary

The Administrative Coordinator (Events and Outreach) will act in a lead capacity for all General Robotics, Automation, Sensing & Perception Lab (GRASP) and Penn Engineering Research and Collaboration Hub (PERCH) events, conferences, and tours, including GRASP Outreach and engagement events and expo booths. This position will work closely with the GRASP Administrative Director in consultation to determine strategic event initiatives within the department.

**Job Description**:
The Administrative Coordinator will act in a lead capacity for all GRASP and PERCH events, conferences, and tours, including GRASP Outreach and engagement events and expo booths. Work closely with the GRASP Administrative Director in consultation to determine strategic event initiatives within the department. In addition, work independently with GRASP faculty to implement event logistics based on faculty’s program or event/meeting/workshop initiatives. Duties will include, but are not limited to,

communication with GRASP faculty, planning and coordinating logístical needs for events, working with Engineering support services (EOS, CETS, MBO, SEAS Communications), and external services for finding venues, printing, hotel accommodations, catering, etc. and onsite coordination of events. Coordinate center outreach initiatives with center staff. Coordinate and support, as staff lead, for the SFI GRASP Student Committee,

Qualifications:
High School Diploma and a minimum of five years of related administrative experience or an equivalent combination of education and experience; Bachelor's preferred. Experience planning events and working with vendors and experience with MS Office and G Suite. Experience using CMS to post web content and knowledge of various social media channels for professional purposes highly desirable. Prior experience working with students and faculty preferred. Familiarity with Penn’s procedures and systems, including Concur and Ben Financials a plus.

Valid driver’s license is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Engineering and Applied Science

Pay Range

$20.45 - $30.82

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.- Tuition: Take advantage of Penn's excepti