Administrative Assistant

Vor 3 Tagen

Stuttgart, Deutschland Max Planck Institute for Intelligent Systems Vollzeit

ELLIS (European Laboratory for Learning and Intelligent Systems) is a pan-European initiative that aims to secure Europe’s sovereignty and leadership in AI research and innovation. ELLIS focuses on fundamental science, technical innovation and societal impact, building upon machine learning as the driver for modern AI.

The Max Planck Institute for Intelligent Systems is a world leading research institute in AI, machine learning, and robotics, located on two campuses in Stuttgart and Tübingen. The Scientific Coordination Office (SCO) supports and facilitates collaborations, graduate education, and outreach & public engagement, promoting cutting-edge research for a better future.

The SCO of the Max Planck Institute for Intelligent Systems in Tübingen is seeking an

Administrative Assistant (M/F/div) for ELLIS, 100%

**Your Role**:
You will be responsible for the administrative support of the ELLIS Administration and Communications Area and the ELLIS team. The following tasks will be part of your daily work:

- Support with project management
- Maintaining our databases and digital tools
- Creating presentations
- Supporting the preparation of meetings and team events
- Handling internal and external inquiries
- Planning various events, from small workshops to large conferences
- Support the community and network, manage the members, and maintain the website
- Managing merchandise articles
- Collection and archiving of documents
- Administrative support of the ELLIS team including general office management, onboarding, purchasing, processing of correspondence, and scheduling
- Support for guests and visitors

**Your profile**:

- A relevant qualification, e.g. commercial vocational training or higher-level education
- Strong project management skills and the ability to work independently or in a team on multiple projects simultaneously
- Proficiency with standard office software and willingness to learn new technologies
- Fluency in both English and German (C1 level or higher) and excellent communication skills
- Additional languages and previous experience in research and/or higher education are a plus.
- A friendly and confident attitude and intercultural competence
- Commitment to providing high-quality service and strong problem-solving skills
- Flexibility to adapt to changing priorities, deadlines, and needs
- Ability to represent ELLIS professionally

**Our Offer**:
You will be part of a motivated, international and diverse team supporting the research and communication activities of the ELLIS network. You will work in a dynamic and stimulating environment with flexible working hours, the possibility of mobile working and many other benefits. You will also have the opportunity to travel to other ELLIS units and partner institutions across Europe to support local events.

Salaries and contract will be based on qualifications and previous professional experience according to the Public Service Wage Agreement (TVöD Bund) guidelines. All social benefits of the public service apply. With us you receive a financial contribution to the job ticket (ÖPNV).

The position is initially limited to two years with the possibility of an extension.

**Application**:
Max Planck Institute for Intelligent Systems
Barbara Weimer
Max-Planck-Ring 4
72076 Tübingen
Germany

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