Board & Council Engagement Officer (M/F/d) {berlin or London}

**About the Job**:
This is an exciting opportunity for a superstar engagement specialist to join ECFR’s Advocacy team either in **Berlin** or **London**. You will be a motivated and proactive individual who jumps at the opportunity of working with prominent European personalities on ECFR’s Board of Trustees and Council. We are implementing a new approach to engagement and are on the look-out for a new team member to help fulfil our ambitious vision. You will connect the dots before others do; visualize and come up with engagement opportunities; and most importantly understand that only by working together can we achieve the best outcomes. This is a varied, hands-on role where no two days are the same, from organizing briefings and calls-to-action on burning foreign policy issues, to organizing Board meetings and ECFR’s Annual Council Meeting with Europe’s leading foreign policy decision-makers. If this sounds like the role for you, please read on

The ECFR Council act as ambassadors for ECFR’s ideas and are an integral pillar to our mission. As a steward of this community, you will work as a focal point for ECFR in advising how best to engage members in advocacy, policy, and development initiatives. As a trusted delivery partner for the Board, you’ll also act with a high degree of diplomacy and discretion and will build strong relationships with the senior leadership to fulfil this role, most notably the Chief of Staff to the director.

**Job Purpose**:
The purpose of the Board and Council Engagement Officer role is to deliver impactful engagement activities with ECFR’s Board of Trustees and Council Members in support of ECFR’s strategic goals. This role focuses on developing and implementing engagement strategies, and ensuring effective communication and collaboration with ECFR’s valued community of change-makers and policy influencers. The engagement officer will ensure ECFR’s Board and Council receive a high-quality service and actively contribute towards ECFR’s policy, advocacy, and fundraising efforts. Working closely with the Chief of Staff and Head of Advocacy, the engagement officer will deliver on all aspects of the Board and Council matters - including the logistics, administration and organisation of Board meetings as well as the Council’s programme of activities, including on the delivery of ECFR’s flagship conference, the Annual Council Meeting. The role is pivotal in fostering relationships with the offices of political leaders, policymakers, and other high-profile members, supporting their contributions to ECFR’s strategic direction and EU foreign policy advocacy.

**Main Responsibilities**:

- **_ Board engagement_**
- Organise effectively the logistics for all Board meetings, including preparing Board meeting packs and documentation, taking minutes and action-tracking.
- As a focal point for Board stewardship, ensure effective communication and information flow between the Board and internal/external stakeholders.
- Assisting the Chief of Staff to support the Board in upholding good governance standards and ensuring compliance with legal and regulatory requirements.
- Support the leadership team in seeking ways to improve the Trustee experience, including through organisational efforts in advocacy, policy and fundraising.
- Draft ECFR’s annual impact report, telling compelling stories of impact of how ECFR’s ideas have helped strengthen European foreign policy.
- **_ _**_Council_**_ engagement_**
- Act as a focal point for internal and external Council matters and provide advice and assistance to ECFR teams on how to engage Council Members in their activities.
- Developing in-depth knowledge of the interests and areas of expertise of Council Members by curating a stakeholder mapping tool, as well as tracking levels of membership engagement across programmes and national offices.
- As a member of the advocacy team, help design and implement Council engagement strategies and programme of activities, including regular briefings on current affairs, written updates to the Council and individual outreach to members/their offices to explore opportunities for collaboration.
- Plan membership engagement in countries where ECFR has no formalised presence.
- Supporting the delivery of the Annual Council Meeting.
- Develop and deliver engaging membership communications and campaigns across digital, print, and events channels.
- Strengthen relationship management practice, as well as innovate tools for effective engagement ways of working at ECFR.
- Keep up to date with policy and political debates relating to ECFR’s advocacy priorities.
- **_Membership administration_**
- Support the work of the Membership Committee, a Board sub-committee, to ensure the ECFR Council remains a diverse and dynamic community.
- Plan and oversee all stages of the ECFR Council membership lifecycle, including recruiting and onboarding new members, as well as renewals and retirement.
- **_Record keeping_**
- Oversee and main