Workplace Coordinator

Vor 6 Tagen

Berlin, Deutschland JSD-JLL Services GmbH Vollzeit

We currently have an excellent opportunity for a

**Workplace Coordinator (M/F/d)**

to join our Integrated Facilities Management team in Berlin.

**Your tasks**:

- Assist the Workspace Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, and occupancy services. You will approach each activity with an eye to end-user experience and its enhancement
- Provide administrative support to the team and be able to manage their building’s daily operations
- Develop a close working relationship with key stakeholders/partners, landlord, managing agents and all of the facilities vendors
- Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
- Assist in the procurement of vendors and services as required
- Ensure all office supplies and services are operating to expected standards
- Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
- Ensure prompt and accurate management of purchase orders in the internal financial management platform
- Assist with the monthly accrual reports and help monitor the finance trackers
- Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures
- Assist in the implementation of the property risk management programme and industry best practice operations
- Maintain premises in neat and good working condition at all times
- Maintain duplicate office keys in good order
- Support the implementation and monitoring of disaster recovering and business continuity plans
- Follow established escalation procedures and incident reporting procedures.
- Provide support for regular management reports and projects as required
- Liaising with other teams to provide a consistent and seamless experience to all location end users.

**Your profile**:

- You are keen to develop within the workspace, spending time supporting a multidisciplinary team gaining knowledge and expertise
- You have experience in a coordinator role working within facilities, property management, hospitality or related fields
- You work collaboratively as part of a team to solve problems with professionalism and service focused approach
- You are adept at multitasking and are able to manage multiple projects effectively
- You are open and have good communication skills
- You strive for excellence in what you do and share ideas for improvement
- You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology
- You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service

**Our offer**
- Creative freedom for tasks and projects
- Active exchange in the global industry network
- Working together at eye level
- Space for personal growth, not only for work
- Acknowledgement of achievements - also monetary benefits
- The opportunity to enhance your skills and advance your career locally as well as regionally

**Help shape JLL**

**Jones Lang LaSalle SE**

**Your contact**:
**Marta Marunchak**

**#LI-MM4

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