Academic Coordinator

**Position**: Academic Coordinator (32 hours)

**Department**: Outbound Exchanges

**Reports To**: Academic Director, Berlin

**Location**: Berlin, Germany

**Summary of Position**:
The Academic Coordinator provides training and mentoring for instructional staff in all academic programs offered at CIEE Berlin. The coordinator will assist in curricular planning and development, as well as with overnight study tours. The position is responsible for a mix of administrative tasks as follows: instructor support and training (40%), administrative and advising work (60%).

The Academic Coordinator reports to the Academic Director in Berlin and also works in close collaboration with the CIEE Academic Affairs and Enrollment teams based in Portland, Maine.

The position is limited to 32 hours and the applicant should be prepared to begin as soon as possible.

**Primary Responsibilities**:
**Instructor Support and Training**
- Mentor new instructors in order to promote consistent quality and methodology in instruction.
- Observe courses and offer constructive feedback to improve instructional quality and ensure the successful delivery of established learning objectives.
- Analyze course evaluations and submit data on academic experience and classroom quality control, in coordination with the Academic Director.
- Provide assistance to instructors with administrative paperwork, course evaluations, grade submission, technical equipment and additional reports necessary to fulfill the terms of teaching contracts. These can include technical and pedagogical support in hybrid courses.
- Regularly review course sites in the learning management system, Canvas, and syllabi prior to the start of instruction, to ensure that courses-and instructors-are prepared to meet the learning objectives.
- Identify, assess, and develop new work flows to maximize efficiency for instructional staff and facilitate learning outcomes. This includes establishing new resources and designing training workshops in consultation with the Academic Director.
- Foster existing professional relationships within the broader academic community in Berlin and lead recruitment of new faculty as necessary.
- **Curricular Planning and Development**_
- Identify venues for co-curricular visits that enrich the classroom experience; advise faculty on integrating co-curriculars into course learning objectives and activities.
- Assist with the design and implementation of the academic components for custom and faculty-led programs.
- Participate in the planning and execution of overnight study tours, whose logistics are primarily organized through the Office of Community and Student Life.
- **Academic Advising and Administrative Support**_
- Assist the Academic Director in the analysis of pre-registration data and with student advising at the beginning of and during each instructional term.
- Assist the Academic Director with writing, editing and reviewing course syllabi.
- Edit and maintain the “Course Selection Guides,” advising documents provided by the CIEE Registrar to students before arrival in Berlin regarding course selection and program credit requirements.
- Coordinate part-time academic advisors, who are selected from the existing instructional staff.Offer academic, and where appropriate, professional guidance to students through regular office hours.
- Advise students in the area of “Directed Independent Research” in the Open Campus program during the second and third blocks of the semester (ten hours per block per student) along with the Academic Director and designated faculty.
- Track and code expenses related to course instruction and materials, with guidance from and oversight of the Academic Director.
- Participate in the emergency staff-on-duty telephone rotation system.
- Other duties as assigned.

**Knowledge and Skills**:

- Teaching - Minimum two years teaching in a university environment with a student-focused approach. Demonstrated teaching experience to U.S. college students.
- Organization—Ability to reconcile statistics and handle multiple ongoing tasks and prioritize within a complex administrative environment.
- Communication with students—Strong communication skills, both written and verbal, in English, and enthusiasm about working with and giving time as motivator and educator to our students.
- Communication with instructors - Need to have the confidence, experience and soundness of judgement to provide effective communication with adjunct instructors.
- Flexibility—Must be flexible and be able to respond quickly to changing circumstances. Ability to work some weekends, and evenings, as required.
- Efficiency and sensitivity to deadlines—ability to complete detail-oriented tasks on time without sacrificing accuracy or quality.
- Language—Near native ability in English and German
- Technology—strong computer skills and the ability to learn new programs quickly (Microsoft Office Suite, Canvas learning management system