Administrative Assistant

Hiring Path:

- Open to the public

Who May Apply/Clarification From the Agency:
For USEFM - FP is 07. Actual FP salary determined by Washington D.C.
- All Interested Applicants / All Sources

Security Clearance Required:
Low Risk/Non-Sensitive

Appointment Type

Permanent

Appointment Type Details:
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:
The work schedule for this position is:

- Full Time (40 hours per week)

Supervisory Position:
No

Relocation Expenses Reimbursed:
No

Travel Required:
Not Required

**Duties**:
Under the supervision of the RPSO Procurement and Support Services Branch Chief (position L52130), the incumbent serves as administrative assistant with the responsibility of providing a wide range of contract administration functions in support of the RPSO operation, as well as providing administrative support functions to 22 procurement and contracting personnel in Frankfurt and to U.S. Government agencies at more than 180 posts world-wide.

**Qualifications and Evaluations**:

- Requirements:
EXPERIENCE:

- Three (3) years of progressively responsible work experience in the area of common office procedures is required.

JOB KNOWLEDGE:

- Knowledge of common office procedures is required. Knowledge of acquisition processes, knowledge of local and foreign general business practices and procedures and market conditions including commercial market sources, a thorough knowledge of all acquisition methods, the Prompt Payment Act, and other budgetary regulations relating to acquisitions and payments, is required.
- Education Requirements:
Two (2) years of post-secondary education with coursework in at least one of the following fields: business management, accounting, public administration, or law; or successful completion of an apprenticeship (at least two years in duration) in one of the following fields: business management, accounting, public administration or law is required.
- Evaluations:
LANGUAGE:

- English: Level III (good working knowledge) (speak/read/write) is required.
- German: Level III (good working knowledge) (speak/read/write) is required.

This may be tested.

SKILLS AND ABILITIES:

- Sound grasp of basic mathematical processes, and basic business writing skills (in English) is required.
- Must have basic computer skills including word processing, spreadsheets, Internet tools.
- Must have the ability to work effectively as part of a highly motivated professional team, within limited time constraints and when under pressure.
- Must have the ability to collect and analyze data and draw conclusions by analyzing facts and conditions.
- Good interpersonal skills displaying tact and discretion in dealing with customers and vendors are required.

**EQUAL EMPLOYMENT OPPORTUNITY (EEO)**: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
- Qualifications:
All applicants under consideration will be required to pass medical and security certifications.

**Benefits and Other Info**:

- Benefits URL:

- Review our Benefits
- Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Germany may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.
- Other Information:
For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights**
- IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

**This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment