Intellectual Property Secretary/assistant

vor 2 Wochen

München, Deutschland Haseltine Lake Kempner Vollzeit

Intellectual Property Secretary/Assistant
**Location**: Munich

**Job Type**: Permanent, Full-time/Part-time
**Start Date**: Immediate

The ethos of HLK is centered on delivering great client service within the Intellectual Property field, which is only possible in partnership with each and every one of our colleagues. That’s why we recruit talented, committed people who care about service quality and help us build excellent, long-standing client relationships.
In return, we offer an inclusive and collaborative work environment where your voice is heard and your ideas are valued. Our dynamic teams across Bristol, Glasgow, Leeds, London and Munich benefit from a supportive and friendly culture that fosters innovation and teamwork.
This is an excellent opportunity with a firm that recognises and appreciates that you’ll be an integral part of our IP team in our Munich office. The team works with many well-known companies, helping them to protect their intellectual property rights, such as trade marks, patents and designs, internationally. We’re looking for a professional and enthusiastic person with a proactive attitude and a keen eye for detail to support the team with general administrative duties.

We offer a collaborative team structure, a competitive salary and an opportunity to develop within the role (to name just a few of the benefits).

Please see the job outline below for further details.

**Key duties include**
- Verifying data and (electronic) file maintenance
- Correspondence with clients, overseas attorney firms, external service providers and property management, mainly in English language
- Processing of case-related and non-case-related mail
- Uploading and downloading correspondences/communications on patent, trade mark and design management systems and on client portals
- Assistance with term management
- Assisting with office management (managing office supplies and equipment, handling travel expenses claims, ordering drinks and office supplies, preparation of meetings, taking minutes at team meetings)
- Clear communication skills with a good command of English and German (including spelling and grammar), and be able to work effectively as part of a team
- Excellent organisation and prioritisation skills
- Hands-on mentality
- Careful attitude with a keen eye for detail
- Flexible towards changes and ability to adapt to ensure smooth and efficient service to the team
- Experience in the field of assistance, e.g. as a secretary, receptionist, foreign language correspondent or paralegal (“Rechtsanwaltsfachangestellte”, “Patentanwaltsfachangestellte”), ideally in the legal area (in the Intellectual Property field would be advantageous, though not essential)
- Experience of MS Office

This is a role in which you can develop and take on further tasks and responsibilities if you so wish.

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