Administrative Assistant, Embo Administration

Administration
- EMBL Heidelberg

EMBO is a not-for-profit organization that promotes excellence in life sciences in Europe and beyond. We fund talented researchers at all stages of their careers, stimulate scientific exchanges through high-quality academic publishing, conferences and lectures, and help build a research environment where scientists can achieve their best work.

Our international staff of around 65 members from a variety of countries, personal circumstances and professional backgrounds work closely together for the greater good and make EMBO a truly diverse organization. EMBO is located on the international EMBL life sciences research campus in Heidelberg, Germany.

Your role

As an Administrative Assistant, you will join the EMBO Administration & Finance team, which is responsible for all aspects of the administrative and financial governance of the organization, including accounting, bookkeeping, internal control, the annual financial audits, as well as managing financial and administrative projects

You have
- Knowledge of:

- office management;
- administration;
- basic financial reporting principles;
- At least three years’ professional experience in administration, finance, controlling or accounting;
- Solid knowledge of standard office software, especially Excel and Power Point;
- The capacity to work independently as well as a part of a team in an international environment;
- A self-motivated personality and interest in adding value to the team;
- Fluency in English; good working knowledge of German both orally and in writing;
- Excellent written and oral communication as well as interpersonal skills.

You might also have
- General accounting knowledge;
- Experience in
- working with banking software;
- invoice control;
- experience working with auditors and preparing year-end transactions.

Why join us
- Support the life sciences_
- Join a professional working environment_

Our offices are located on the EMBL campus in Heidelberg, Germany, with over 1,000 employees from around the world. The working language at EMBO and on the campus is English. The campus has an on-site nursery, subsidized canteen and cafeteria, as well as clubs for social activities and sports.

Heidelberg, home to around 160,000 people, is a lively, safe and international university city and research hub. It is attractively located between the Rhine River and the Odenwald, a low mountain range that offers a wide range of outdoor activities. Roughly one third of Heidelberg's residents have an international background, and many of them are scientists or students. The city has good national and international travel connections.
- Receive attractive employee benefits_

EMBO offers attractive conditions and benefits appropriate to an international research organization. Benefits include:

- Competitive salary with transparent annual review
- Family and child allowance
- Private health insurance for you and your immediate family, including dental and optician cover
- Pension scheme, accident-at-work insurance, death benefit insurance, unemployment insurance
- 30 days paid annual leave, in addition to public holidays
- Professional development and training opportunities
- Non-resident allowance, education grant, home leave and travel grant (for non-residents, depending on certain conditions)
- Relocation package, including installation grant (depending on certain conditions)
- Subsidized language courses for integration purposes (depending on certain conditions).

What else you need to know
- Contract duration_

EMBO offers a fixed-term contract of three years for this position, issued through our sister organization, the European Molecular Biology Laboratory (EMBL). Appointments on fixed-term contracts can be extended up to a maximum of nine years in total, depending on circumstances at the time of the review.
- International applicants_

EMBO and EMBL recruit internationally. Due to the special status of EMBL as an intergovernmental organization you will not need a working visa but, depending on your nationality, you may need an entry visa. Once in Germany, we will register you with the Ministry of Foreign Affairs, from which you will receive a special permit (Sonderausweis) which allows you to work at EMBO, to live in Germany and to travel within the Schengen countries. Family members are also entitled to the “Sonderausweis”.
- How to apply_

Pre-interviews for this role are planned for mid-April; the in-person interviews are currently set to take place in the week commencing 13 May.