Office Assistant

Job Description Summary:
Founded in 1998, PTC Therapeutics is a global biopharmaceutical company focused on discovery, development and commercialization of innovative treatments that bring benefits to patients suffering from rare diseases.

For more than 25 years, PTC have been harnessing its scientific platforms to deliver a number of life-changing therapies to patients that address the underlying cause of multiple rare diseases.

PTC has a footprint in more than 50 countries and offices in 20 countries around the world.

The Office Assistant is responsible for providing administrative support to ensure efficient operation of the local PTC office. He/she will support senior level colleagues through a variety of administrative and project related tasks.

The incumbent works cross-functionally with internal departments and external resources on administrative issues. The Office Assistant supports adherence to relevant regulatory requirements and company Standard Operating Procedures (SOPs) as appropriate.

Job Description:
Responsibilities of the role include:

- Provides high-level administrative support to the Cluster team and Medical Director or other senior level management; may provide administrative support to global cross functional teams, as needed.
- Assists in the creation of documents, memos, reports, spreadsheets and presentation material as needed, and requested, by department members and/or department head.
- Schedules, plans, coordinates meetings and teleconferences involving internal team members and external guests. This includes, but is not limited to: conference room reservations and preparation, organization/distribution of meeting materials, arrangement of catering, etc.
- Routine filing, shipping, phone duties.
- Maintains office services by organizing office operations and procedures; maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Receives and immediately forwards all phone calls and information concerning Complaints, Quality Issues and/or Adverse Events to the Qualified Person or his/her Deputy.
- Contract Preparation with HCPs (consulting agreements, speaker agreements etc.) and Organisations.
- Coordination and cooperation with relevant agencies (medical and marketing agencies/) - such as Poster creation, Requests for proposals and print coordination including budget controlling.
- Organises Congresses, Educational Meetings and Advisory Boards.
- Ad hoc requests and projects may occur.

Requirements for the role include:

- Typically requires 5 years+ successful experience providing high-level administrative support to director level roles preferably in a commercially-focused, global organization e.g., commercial, clinical, regulatory operation in the pharmaceutical, biotechnology or related environment. Specialist administrative courses/education is preferred.
- Fluency German is essential (written and spoken)
- English is essential (written and spoken) with ability to communicate effectively with colleagues outside of the local country in English.
- Typically requires a minimum of 5 years of related experience providing high-level administrative support to director level executives preferably in a commercially focused, global organization e.g., commercial, clinical, regulatory operation in the pharmaceutical, biotechnology or related environment. Bachelor’s degree is preferred.
- Demonstrated ability to accurately, efficiently and effectively manage multiple calendars, global travel itineraries and special projects.
- Demonstrated proficiency using the advanced functionality of Microsoft Office (Power Point, Excel and Word).
- Ability to work independently and collaboratively, as required, in a fast-paced, matrixed, team environment consisting of internal and external team members.
- Analytical thinker with excellent problem-solving skills and the ability to adapt to changing priorities and deadlines.
- Excellent planning, organization and time management skills including the ability to support and prioritize multiple projects.
- Ability to handle confidential information with discretion.
- Must be able to commute to the Frankfurt office daily. Home office option a possibility.

Travel requirements

10-25%

EEO Statement: