Executive Assistant to Vp

**THE ROLE & THE TEAM**:
The Zalando Commerce Platform organization shapes the world's best digital fashion e-commerce experience by making customers feel engaged and understood in order to emotionally connect with and ultimately fall in love with - the Zalando experience.

Join our team as an Executive Assistant and be at the heart of shaping the future of digital fashion e-commerce. At Zalando, we are passionate about creating an exceptional customer experience that goes beyond mere transactions. As a member of our Commerce Platform organization, you will play a vital role in making our customers feel truly engaged, understood, and ultimately captivated by the Zalando experience.

As an Executive Assistant, you will have a unique opportunity to work closely with our visionary executives, enabling them to drive the organization's operations and cultivate a vibrant culture. Your support will be instrumental in ensuring seamless coordination, effective communication, and efficient decision-making at the highest level.

**INCLUSIVE BY DESIGN**:
**WHAT WE'D LOVE YOU TO DO (AND LOVE DOING)**:

- Understand the goals, needs and priorities of the VP — who is responsible for developing significant parts of our onsite Web and App customer experiences.
- Manage the schedule of the VP according to the aligned priorities. Make sure that meetings are prepared and keep an eye on the agenda and contacts. Additionally, also manage the VP's external engagements.
- Help push forward various projects (e.g. cross functional SteerCos, information cascades, inputs and outputs of meetings, coordinating office space), by bringing the right people together and gently but powerfully reminding them what the VP needs to succeed.
- Proactively set administrative processes in motion and execute them effectively in a fast-paced business. Serve as a central point of contact for (potentially new) administrative processes that affect multiple teams.
- Manage travel (i.e. hotel, flight, train, rental car) and process travel (and other) expenses for reimbursement.
- Play an active role in building a community by organizing team events and supporting the organisation of offsites and workshops.
- Support other leaders in the VP's organisation with selected administrative and organizational tasks.
- Support in the onboarding of new team members

**WHAT WE'RE LOOKING FOR**:

- Excellent administrative and organizational skills
- Ability to maintain a realistic balance among multiple priorities within a fast-paced and changing environment with several senior stakeholders — while understanding all the different interests, positions, and priorities
- Excellent communication and negotiation skills in English, as well as confidence to communicate with and convince multiple stakeholders and senior management
- Expertise in Google Apps for Business (Sheets, Docs, Slides, Forms, Calendar, etc.) and the knowledge of how to leverage these tools for effective collaborative work

**OUR OFFER**:
Zalando provides a range of benefits, here's an overview of what you can expect. Ask your Talent Acquisition Partner to learn more about what we offer.
- Employee shares program
- 40% off fashion and beauty products sold and shipped by Zalando, 30% off Zalando Lounge, discounts from external partners
- 2 paid volunteering days a year
- Hybrid working model with 60% (or more) remote per week, actual practice is up to each team to best support their collaboration
- Work from abroad for up to 30 working days a year
- 27 days of vacation a year to start
- Family services, including counseling and support
- Health and wellbeing options (including Gympass)
- Mental health support and coaching available
- Drive your development through our training platform and biannual peer-to-peer review