Acs Front Desk Services and Fap Administrative Support

vor 4 Stunden

Stuttgart, Deutschland French Consulting Vollzeit

We are looking for individuals who want to join our talented and professional **Team in Stuttgart, Germany**

**JOB OPENING**
- ** Title**:ACS Front Desk Services and FAP Administrative Support
- ** Location**:Stuttgart, Germany
- ** Start Date**:TBD
- ** Job-Type**:Temporary Full-Time

**JOB DESCRIPTION**

**General Administrative & Program Support***:

- Provide technical and program support for planning, programming, assessments, inspections, and reporting.
- Manage data processing, personnel, equipment, property, and logistics.
- Handle general office tasks including copying and shredding documents.
- Prepare daily correspondence (e.g., training agendas, meeting minutes).
- Submit purchase orders using the provided templates.
- Attend and participate in scheduled and unscheduled meetings, conferences, and briefings.
- Prepare meeting minutes and submit within 5 business days.
- Assist with training programs (e.g., copying presentations, collecting materials).
- Additional administrative tasks as assigned.

**Records & Office Management***:

- Maintain records and correspondence in accordance with ARIMS.
- Ensure secure storage of files (property of U.S. Government).
- Recycle used printer/toner cartridges monthly.

**Front Desk & Customer Service***:

- Maintain Front Desk Continuity book.
- Assist customers with computer lab sign-in, passwords, and IT support.
- Perform front desk operations: greeting, phone answering, appointment scheduling, class/event registration.
- Provide information and referral services.
- Assist with Lending Closet pick-up and returns.
- Sort and distribute office mail and marketing materials.
- Organize and distribute community coupon program.
- Maintain and update ACS marketing materials.
- Keep computer lab clean and organized throughout the day.

**Facility & Reporting***:

- Submit and track service/work orders for ACS facility.
- Submit weekly activity summaries.
- Maintain confidentiality and PII guidelines.

**QUALIFICATIONS**
- ** Administrative proficiency**: Ability to manage office tasks, correspondence, and records.
- ** Communication skills**: Capable of attending meetings, preparing minutes, and interacting with customers.
- ** Technical skills**: Familiarity with data processing, IT troubleshooting, and using systems like ARIMS and AFWP. Proficient in Microsoft Office as well.
- ** Customer service orientation**: Experience in front desk operations and assisting diverse clientele.
- ** Confidentiality awareness**: Understanding of handling PII and sensitive information.

**APPLICATION PROCESS**

DOCPER/SOFA/Logistical Support Status

This position is not eligible for support under NATO Status of Forces Agreement (SOFA) supplemental agreement articles 72 or 73.
- **_ French Consulting is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements._**

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