Administrative Assistant

vor 19 Stunden

Frankfurt, Deutschland Jefferies Vollzeit

CompanyJefferies Group LLC is the largest independent, global, full-service investment banking firm headquartered in the Focused on serving clients for over  + years, Jefferies is a leader in providing insight, expertise and execution to investors, companies and governments. Our firm provides a full range of investment banking, advisory, sales and trading, research and wealth management services across all products in the Americas, Europe and Asia. Jefferies Group LLC is a wholly owned subsidiary of Jefferies Financial Group Inc. (NYSE: JEF), a diversified financial services company. Role This role is a one-year Fixed Term Contract. Delivering highly effective, professional, and efficient administration and secretarial support to the Fixed Income Division and the Equities Division in Frankfurt and remote support to the Fixed income Teams in Cyprus, Madrid, Milan, Portugal, and Zurich. Responsibilities: Extensive Diary Management (Internal Meetings and External Client Meetings) including room booking, conference calls, VC and circulating papers for regular calls Acting as Gate Keeper for Senior MD diaries demonstrating initiative, proactively ensuring effective use of time Booking international business travel, including flights, transfers and accommodation as well as arranging visas Fostering key relationships with staff throughout the Firm Preparing and processing high volumes of expense reports through Concur ensuring adherence to Firm Policy liaising with teams to ensure that all paperwork and supporting documents are available for processing Maintaining Jefferies’ CRM system  Organisation of team functions as and when needed Work as part of a buddy group supporting other assistants in London and European Fixed Income offices Maintain confidentiality in all areas of workload  Ad-hoc projects and administrative duties as required Requirements:  Highly motivated and proactive individual who is capable of working on their own initiative Fluent in English and German languages  Strong team player with excellent verbal and written communication skills  Be a quick learner with the ability to learn about our business and our relevant policies and procedures  Able to develop and maintain good working relationships  Have a flexible approach to work Thrives under pressure with a strong work ethic High level of integrity and discretion in handing of confidential information Good knowledge of Outlook, Word, Excel and PowerPoint, MS Teams  Strong attention to detail; accuracy with all work is essential  Strong emotional and intellectual intelligence Must have the ability to multi-task

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