Corporate AI Coordinator

Your roleECMWF is implementing a corporate strategy to embed artificial intelligence across its support functions, including Finance, HR, Procurement, Communications, Legal, IT, and Facilities. This transformation aims to improve efficiency, scalability, and service quality, while aligning with broader digital and ERP integration goals. The strategy is guided by a phased roadmap and supported by a dedicated AI Task Force.This role is designed to fill a critical knowledge and capacity gap in the organisation, supporting the implementation of ECMWF’s AI Corporate Strategy (20262035). You will be a member of the AI Task Force and contribute to its coordination and oversight activities. You will work closely with external consultants - who will be engaged through a separate procurement process - to support the assessment of workflows, data systems, and operational needs. You will help translate findings into actionable plans, facilitate stakeholder engagement, and provide technical and strategic input to ensure coherent and responsible adoption of AI technologies across corporate functions. At ECMWF, you will join a passionate community collectively aiming to bring novel technologies and science to cutting-edge numerical weather prediction. ECMWF has been the first operational weather centre globally to implement and operate an AI driven weather forecasting model marked by the launch of the Artificial Intelligence Forecasting System (AIFS) in February 2025.The AI Coordinator will facilitate the organic integration of AI solutions across the organisation, supporting corporate objectives. You will serve as the primary point of coordination for AI-related initiatives, helping the organisation adopt AI in line with its corporate strategy, security, and risk management.About ECMWFThe European Centre for Medium-Range Weather Forecasts (ECMWF) is a world leader in Numerical Weather Predictions providing high-quality data for weather forecasts and environmental monitoring. As an intergovernmental organisation we collaborate internationally to serve our members and the wider community with global weather predictions, data and training activities that are critical to contribute to safe and thriving societies.The success of our activities depends on the funding and partnerships of our 35 Member and Co-operating States who provide the support and direction of our work. Our talented staff together with the international scientific community, and our powerful supercomputing capabilities, are the core of a 24/7 research and operational centre with a focus on medium and long-range predictions. We also hold one of the largest meteorological data archives in the world.Our mission: Deliver global numerical weather predictions focusing on the medium-range and monitoring of the Earth system to and with our Member StatesOur vision: World-leading monitoring and predictions of the Earth System enabled by cutting-edge physical, computational and data science, resulting from a close collaboration between ECMWF and the members of the European Meteorological Infrastructure, will contribute to a safe and thriving societyIn addition, ECMWF has established a strong partnership with the European Union and has been entrusted with the implementation and operation of the Destination Earth initiative and the Climate Change and Atmosphere Monitoring Services of the Copernicus Programme, as well as being a contributor to the Copernicus Emergency Management Service. Other areas of work include High Performance Computing and the development of digital tools that enable ECMWF to extend provision of data and products covering weather, climate, air quality, fire and flood prediction and monitoring.ECMWF is a multi-site organisation, with its headquarters in Reading, UK, a data centre in Bologna, Italy, and a large presence in Bonn, Germany as a central location for our EU-related activities. ECMWF is internationally recognised as the voice of expertise in numerical weather predictions for forecasts and climate science.ECMWF is a multi-site organisation, with a main office in Reading, UK, a data centre/supercomputer in Bologna, Italy, and a large presence in Bonn, Germany.We appreciate the need for flexibility in the way our staff work. We adopted a hybrid work model that is widely used by staff across ECMWF - allowing everyone to work in the office as well as working remotely up to 10 days/month, including away from the duty station.See www.ecmwf.int for more info about what we do.Your responsibilitiesCoordinate and support the implementation of the AI Corporate Strategy, ensuring alignment with organisational priorities, ERP planning, and the work of the AI Task Force.Act as the primary internal counterpart for the external consultants, preparing teams for interviews and workshops, ensuring high-quality inputs (process maps, documents, datasets), and overseeing day-to-day coordination of all workstreams.Review and challenge (existing and proposed) consultant assessments of corporate workflows, systems, and operational needs, ensuring proposals are feasible, compliant, and aligned with corporate processes (HR, Finance, Procurement, Contract Management, Communications, Service Desk).Help define and refine AI use cases, translating business needs into clear problem statements, identifying data and integration requirements, and ensuring consistency across units.Support the design and delivery of pilot AI initiatives, especially in areas such as intelligent document handling, dashboards and analytics, knowledge management, and process automation.Ensure proposed solutions maximise existing tools (e.g., Microsoft Copilot, Power BI, ERP modules) and recommend alternatives where they offer clear added value.Contribute to governance, compliance, and risk management activities, ensuring that consultant outputs align with GDPR, organisational security standards, and responsible AI principles.Assist in preparing technical and functional specifications for any processes related to AI corporate systems or services.Support capacity-building efforts, helping design and deliver training, awareness, and change-management activities so staff understand new AI-enabled ways of working.Monitor the progress, benefits, and risks of AI initiatives, preparing updates for senior management and governance bodies, and ensuring sustainability and long-term impact.What we're looking forProven experience in supporting the development of AI strategies, as well as of the implementation thereof, ideally within public sector or an international organisation.Strong understanding of applied AI and automation, including: large language models (LLMs), intelligent document processing, dashboarding and analytics, workflow automation / RPA .Demonstrated experience of integrating AI into existing workflows and IT infrastructure.Strong understanding of organisational change, stakeholder engagement, and digital governance, particularly in the context of applying AI/ML tools.Ability to communicate with and engage a wide audience is essential.Commitment to inclusive innovation and responsible digital transformation is essential.Proven experience managing complex, multi-stakeholder transformation projects is essential.Ability to understand and map corporate workflows, processes, and system dependencies is essential.Knowledge of GDPR, cybersecurity, risk management and ethical AI frameworks are essential.Ability to lead cross-functional teams and foster collaboration is essential.Experience managing pilots, proofs of concept, and iterative development cycles is desirable.Experience of working in a scientific or intergovernmental organisation would be an advantage.Advanced degree in data science, digital transformation, computer science or related areas linked to the responsibilities of the position or equivalent experience.Candidates must be able to work effectively in English. Knowledge of one of the Centre’s other working languages (French or German) would be an advantage but is not essential.We encourage candidates to apply even if they do not fully meet every listed requirement.Other informationFull details of salary scales and allowances are available on the ECMWF website at www.ecmwf.int/en/about/jobs, including the Centre’s Staff Regulations regarding the terms and conditions of employment. Successful applicants and members of their family forming part of their households will be exempt from immigration restrictions.Starting date: As soon as possible. Interviews will take place shortly after the application deadline.How to applyPlease apply by completing the online application form available at www.ecmwf.int/en/about/jobs. To contact the ECMWF Recruitment Team, please email jobs@ecmwf.int. For details of how we will handle your personal data for this purpose, see: https://www.ecmwf.int/en/privacy.At ECMWF, we consider an inclusive environment as key for our success. We are dedicated to ensuring a workplace that embraces diversity and provides equal opportunities for all, without distinction as to race, gender, age, marital status, social status, disability, sexual orientation, religion, personality, ethnicity and culture. We value the benefits derived from a diverse workforce and are committed to having staff that reflect the diversity of the countries that are part of our community, in an environment that nurtures equality and inclusion.Applications are invited from nationals from ECMWF Member States and Co-operating States, as well as from all EU Member States. ECMWF Member States and Co-operating States are: Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Georgia, Germany, Greece, Hungary, Iceland, Ireland, Israel, Italy, Latvia, Lithuania, Luxembourg, Montenegro, Morocco, the Netherlands, Norway, North Macedonia, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Türkiye and the United Kingdom. In these exceptional times, we also welcome applications from Ukrainian nationals for this vacancy. Applications from nationals from other countries may be considered in exceptional cases.