Executive Assistant to the Management Board

vor 3 Wochen

Düsseldorf, Nordrhein-Westfalen, Deutschland tonies - Boxine GmbH Vollzeit

About the Role:

We are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to the members of the Management Board, including the CEO and CFO, and other senior executives.

The ideal candidate will have a minimum of 5 years of experience in an executive assistant or similar role, preferably in a public listed company, a top-tier consulting firm, law firm, or bank.

Key Responsibilities:

  • Schedule and Communication Management: Manage executives' schedules, including meetings, appointments, and handle all incoming and outgoing communications.
  • Meeting Coordination: Schedule and coordinate Management Board meetings and executive gatherings, arranging logistics including venue, catering, and technical setup.
  • Project Assistance: Assist with planning and executing special projects as directed by the Management Board, conducting research and preparing presentation materials.
  • Communication Liaison: Act as a point of contact between the Management Board and internal/external stakeholders, facilitating communication within the executive team and across departments.
  • Confidentiality and Professionalism: Handle sensitive information with confidentiality and discretion, maintaining professionalism and integrity in all interactions.
  • Travel and Office Management: Organise travel arrangements for the Management Board, ensuring efficient trips, and oversee daily operations of the executive office, including supplies, equipment, and facilities management.

Requirements:

  • Minimum of 5 years of experience in an executive assistant or similar role.
  • Bachelor's degree in Business Administration, Management, or a related field preferred.
  • Availability to work flexible hours in the second half of the day, Friday is a required working day.
  • Proactive and detail-oriented way of working, exceptional organisational skills and the ability to handle multiple tasks in a fast-paced environment.
  • Strong interpersonal skills and the ability to work effectively with diverse teams.
  • Strong written and verbal communication skills in English and German.
  • Proficiency in Google & Microsoft Office Suite (Word, Excel, PowerPoint).

About us:

tonies is the world's largest interactive audio platform for children with more than 7 million Tonieboxes and 88 million Tonies sold. The intuitive and award-winning audio system has changed the way young children play and learn independently with its child-safe, wireless, and screen-free approach. Tonieboxes have been activated in over 100 countries, the content portfolio includes more than 1,100 Tonies figurines in several languages.

  • Executive Assistant to the Management Board

    vor 4 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland tonies - Boxine GmbH Vollzeit

    About the Role:We are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to the members of the Management Board, including the CEO and CFO, and other senior executives.Key Responsibilities:Schedule and Communication Management: Manage executives' schedules, including meetings, appointments, and handle...

  • Executive Assistant to Senior Management

    vor 4 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland Jobactive GmbH Vollzeit

    Beschreibung:Wir suchen einen erfahrenen Executive Assistant für unsere Geschäftsleitung in Düsseldorf. Als wichtiger Teil unseres Teams unterstützen Sie unsere Managing Directors in ihren täglichen Aufgaben und sorgen für eine reibungslose Abwicklung von Projekten.Aufgaben:Administrative Unterstützung für unsere GeschäftsleitungReise- und...

  • Assistant to Managers

    vor 4 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland Ericsson Vollzeit

    About EricssonWe are a world leader in the rapidly changing environment of communications technology, providing hardware, software, and services to enable the full value of connectivity.Job DescriptionWe are seeking an Assistant to provide high-level administrative support and service to managers, unit leadership teams, and where applicable, to unit members....

  • Business Development Executive

    vor 3 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland Bezzi & Mazzurana – Executive Search Vollzeit

    Our client, a leading international company in the advanced chemicals and materials industry, recognized for its innovation and high-quality solutions tailored to a wide range of industrial sectors, is looking to strengthen its operations in the German market by hiring a Business Development Executive.This role will be crucial in managing and expanding...

  • Executive Assistant

    vor 3 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland PLU Top Assistant GmbH Vollzeit

    JobbeschreibungWir suchen eine erfahrene Assistenzfachkraft, die sich in einem global agierenden Unternehmen beweisen möchte. Als Executive Assistant werden Sie Teil eines internationalen Teams und unterstützen unsere Führungskräfte in ihren täglichen Aufgaben.AufgabenAdministrative Unterstützung für unsere FührungskräfteReise- und...

  • Innovation Management Assistant

    vor 3 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland Grohe AG Vollzeit

    We are seeking a highly motivated and organized individual to support our Global Innovation Management Team in uncovering and developing innovative ideas.As an Innovation Management Assistant, you will play a key role in maintaining and improving our innovation landscape, ensuring the continuous flow of ideas in our ideation pipeline.Your responsibilities...

  • FX Sales Executive

    vor 4 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland BANKING CONSULT Executive Search Vollzeit

    We are seeking a highly skilled FX Sales Executive to join our team at BANKING CONSULT Executive Search. As a key member of our sales team, you will be responsible for originating new business and selling cash management, FX hedging, and payment products to our vast client base.Key responsibilities include:Developing and executing sales strategies to meet...

  • Talent Management Assistant

    vor 4 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland Boston Consulting Group Vollzeit

    ROLE OVERVIEWWe are seeking a highly motivated Working Student Talent Management Unit to support our team in the areas of career development, staffing, and HR topics. As a key member of our Staffing Expertise and Talent Management HR setup, you will be responsible for assisting our team in preparing Career Development meetings by requesting performance...

  • Event Service Assistant

    vor 4 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland WHU – Otto Beisheim School of Management Vollzeit

    About the RoleWe are seeking a highly motivated and organized individual to join our event team as an Event Service Assistant. As a key member of our team, you will be responsible for ensuring the smooth execution of events, including setup, coordination, and cleanup.Your ResponsibilitiesPrepare for and assist with event setup and teardownProvide exceptional...

  • Executive Assistant

    vor 3 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland PLU Top Assistant GmbH Vollzeit

    Überblick über die AufgabenAls Assistenzfachkraft bei PLU Top Assistant GmbH unterstützt du zwei bis drei Partner und Managing Directors im Tagesgeschäft. Deine Aufgaben umfassen:Administrative Unterstützung bei Terminplanung, Reise- und EventmanagementVereinbarung und Vor- und Nachbereitung von KlientenmeetingsPflege von Kontaktlisten und...

  • Business Development Assistant

    vor 4 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland METRO AG Vollzeit

    Job OverviewWe are seeking a highly motivated and detail-oriented individual to support our international assignments and local board contracts. As a Business Development Assistant, you will play a key role in establishing and accompanying international assignments, handling local board contracts, and gaining an overview of the entire process of the...

  • Global Category Management Assistant

    vor 4 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland METRO AG Vollzeit

    Job Title: Global Category Management AssistantJob Summary: We are seeking a highly motivated and organized Global Category Management Assistant to support our Global Category Managers in their daily work with local MCC country organizations, international suppliers, and the Metro Sourcing organization.Key Responsibilities:Support Global Category Managers in...

  • Event Service Assistant

    vor 3 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland WHU – Otto Beisheim School of Management Vollzeit

    About the RoleWe are seeking a highly motivated and flexible individual to join our event team as an Event Service Assistant. In this role, you will be responsible for providing exceptional service to our guests and supporting the smooth execution of events.Key ResponsibilitiesAssist with event preparations, including setup and cleanupProvide basic service...

  • Supply Chain Management Assistant

    vor 4 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland METRO LOGISTICS Vollzeit

    About the RoleAs a Supply Chain Management Assistant at METRO LOGISTICS, you will play a key role in supporting our international supply planning process. You will work closely with our teams to ensure the efficient management of our globally sourced products, from phasing in/out of products to managing supplier changes and calculating supply plans.Key...

  • Studentische Aushilfskraft Assistant

    vor 3 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland WHU – Otto Beisheim School of Management Vollzeit

    Campus Support and CoordinationWe are seeking an enthusiastic and detail-oriented individual to join our team as a Campus Support and Coordination Assistant. As a key member of our MBA team, you will be responsible for coordinating campus visits, welcoming prospective candidates, and conducting campus tours in German and English. Coordinate campus visits for...

  • Strategic Project Assistant in Düsseldorf

    Vor 7 Tagen

    Düsseldorf, Nordrhein-Westfalen, Deutschland WHU – Otto Beisheim School of Management Vollzeit

    About WHU – Otto Beisheim School of ManagementAs the leading private business school in Germany, WHU – Otto Beisheim School of Management is dedicated to fostering entrepreneurial thinking and international orientation. Our two campuses in Vallendar and Düsseldorf offer a stimulating environment where faculty, students, and staff can thrive.Job...

  • Strategic Research Assistant

    vor 4 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland WHU – Otto Beisheim School of Management Vollzeit

    Job Overview We are seeking a highly motivated and detail-oriented individual to support our research team in the Chair of Strategy and Marketing at WHU – Otto Beisheim School of Management. As a Strategic Research Assistant, you will play a key role in helping us analyze and summarize company and market information, prepare presentation documents, and...

  • Senior Account Executive

    vor 4 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland Oracle Vollzeit

    Unlock Your Potential as a Senior Account Executive at OracleOracle is revolutionizing the digital landscape, empowering nearly half a million businesses worldwide to unlock their untapped potential. As a Senior Account Executive, you will play a critical role in driving revenue growth and cloud expansion for our esteemed customers, including Henkel, PHOENIX...

  • Corporate Office Manager

    vor 4 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland Uniper Vollzeit

    We are Uniper, a leading energy company transforming the world of energy while ensuring security of supply. Our Corporate Office Department in Düsseldorf is seeking a highly skilled professional to join our team.As a Corporate Office Manager, you will be responsible for preparing, executing, and following up on Management Board and Supervisory Board...

  • Business Development Assistant

    vor 4 Wochen

    Düsseldorf, Nordrhein-Westfalen, Deutschland Boston Consulting Group Vollzeit

    ROLE OVERVIEWWe are seeking a highly motivated and detail-oriented Business Development Assistant to support our Talent Management Unit. As a key member of our team, you will play a crucial role in preparing Career Development meetings, processing data in our HR/staffing database, and assisting with ad hoc requests.KEY RESPONSIBILITIESAssist in preparing...