Administrative Coordinator, Human Resources

vor 1 Tag

Frankfurt am Main, Hessen, Deutschland Tallahassee Community College Vollzeit
Key Responsibilities : The Office Manager will be situated in Human Resources and report to the Director. The Office Manager will be directly accountable for providing administrative support and assistance to the HR management team in serving Tallahassee Community College's employees.

Main duties include, but are not limited to:

Administrative and Operational Support:

  • Ensure timely creation of tickets using the College's ticketing system for Facilities and Information Technology requests as needed.
  • Coordinate all public record requests related to Human Resource documents. Serve as HR's Record Custodian and oversee requests for information. Periodically review the record deposition schedule to ensure all HR records are being handled in accordance with the schedule. Coordinate with vendors to ensure proper disposal of records. Scan, index, and archive employee personnel files. Create file folders and organize documents as requested. Retrieve personnel files as needed Ensure the HR File Room is properly maintained and organized.

Supervisory and Administrative Coordination:

  • Coordinate the schedule of administrative personnel and serve as a backup as needed. Train, supervise, direct, and evaluate the workload of support staff. Collaborate with administrative personnel to develop effective working relationships.

Event Planning and Coordination:

  • Organize and manage employee events including but not limited to Bring Your Daughters and Sons to Work Day, Employee Appreciation Day, Professional Development Day, New Employee Orientation, and the Benefit Fair. Develop detailed event plans, timelines, and budgets to ensure successful execution of all events. Coordinate logistics, including catering, room selection, and resources needed. Work closely with the manager staff to coordinate the purchase of goods and services for special events.

Requirements: Graduation from a standard high school or equivalency diploma and five years of progressively responsible secretarial and/or clerical experience of which one year must have been at a supervisory level; or an equivalent combination of education and experience.

Successful Candidates will Demonstrate: Knowledge of labor and employment laws, rules, and regulations; knowledge and understanding of College organization, goals, and objectives, policies, and procedures. Excellent organizational and communication skills (both oral and written); knowledge of office equipment and business practices; knowledge and proficient skill in Microsoft Office programs, specifically, Word, Excel, PowerPoint, and Visio. Ability to: read, analyze, and interpret College policies and procedures; respond to common inquiries or complaints from customers, regulatory agencies, or members of the community; define problems, collect data, establish facts, draw valid conclusions, and present information effectively; handle confidential information with discretion; work in a fast-paced, multi-cultural environment.

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