Office Manager Assistant

vor 4 Wochen

Biberach an der Riß, Baden-Württemberg, Deutschland GULP – experts united Vollzeit

Get started as an Office Manager with GULP – experts united Our colleagues in various departments also have the right position for you. We are currently looking for an Administrative Assistant on behalf of our business partner in the pharmaceutical industry. Apply today and start your new job tomorrow We actively embrace diversity, which is why we welcome all applications.

Here's what we offer

  • Attractive salary package with bonuses
  • Onboarding program
  • Reimbursement of travel expenses
  • Up to 30 days vacation per year
  • Development of skills

Your tasks

  • Coordination and organization of business trips, further training measures and international meetings and conferences
  • Preparing and drafting documents for meetings and presentations, including preparing relevant documents for group leaders and team leaders
  • Creating and editing meeting minutes, presentations and other documents
  • Scheduling and monitoring internal/external appointments for the group and group management
  • Independent internal/external correspondence in German and English
  • Identifying and arranging suitable contacts for technical inquiries
  • Coordinating and ensuring a targeted flow of information
  • Coordinating the central office supplies room and ordering office supplies accordingly
  • Dispatching documents, goods and orders in the relevant systems
  • Final processing and entry in BIRDS, including formatting, coordination of the pre-archive check and signature circulation of internal and external standardized clinical and non-clinical documents/reports in accordance with specifications

Your profile

  • Completed commercial vocational training with additional qualification, such as management assistant, or a comparable qualification with several years of professional experience in the assistant or administrative area
  • Experience in global departments and different cultures and time zones an advantage
  • Very good MS Office skills (especially Word)
  • Very good knowledge of English and written and spoken German
  • Strong team and communication skills, flexibility, high level of commitment and reliability
  • Organizational talent with ability to work independently and responsibly

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