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Office Operations Specialist
vor 1 Monat
Moody's is a leading global integrated risk assessment firm empowering organizations to make informed decisions. We are looking for an Office Operations Specialist to join our team.
About the RoleThis is a unique opportunity to work in a dynamic and fast-paced environment, supporting the day-to-day operations of our office. As an Office Operations Specialist, you will be responsible for ensuring the smooth functioning of our facilities, managing relationships with external service providers, and providing administrative support to our teams.
Key Responsibilities- Manage the maintenance and minor repairs of our rental space, including troubleshooting and fault reporting
- Coordinate the implementation of new workplace concepts, employee relocations, and conversions
- Prepare workplaces for new employees, provide introductions to office processes, and offer support during employee transitions
- Procure services, negotiate contracts, place orders, and coordinate implementations
- Determine order quantities for consumables, place orders, and verify deliveries
- Process invoices for services and orders placed
- Manage the corporate customer AMEX account and resolve technical issues between internal and external parties
- Conduct business correspondence in German and English
- Support the office manager in other projects as needed
- Completed commercial or technical training
- Excellent knowledge of German and English
- Several years of experience in a global company, project management, and service provider control
- Basic understanding of company processes, manual skills, and technical knowledge
- First experiences in commercial transaction processing
- Strong communication skills, negotiation skills, and a confident, convincing, yet friendly demeanor
- Quick comprehension, implementation skills, high service orientation, flexibility, resilience, organizational talent, and a structured approach to work
- Openness to new things, initiative, reliability, sense of responsibility, and ability to work independently when necessary and as part of a team whenever possible
As an equal opportunity employer, Moody's offers a diverse and inclusive work environment, competitive salary, and benefits package. Our estimated salary range for this role is $60,000 - $80,000 per year, depending on experience and qualifications.
