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Executive Assistant

vor 2 Monaten

Munich, Bayern, Deutschland Smith+Nephew Vollzeit

About the Role

We are seeking an experienced Executive Assistant to provide high-level administrative support to our Senior Leadership Team in Europe. As an Executive Assistant, you will be responsible for coordinating and managing executive calendars, acting as the main point of contact between executives and other departments, and providing overall administration support to various Senior Leadership Team members.

Key Responsibilities

  • Coordinate and manage executive calendars, prioritizing tasks and ensuring timely completion of projects
  • Act as the main point of contact between executives and other departments, handling inquiries and requests
  • Provide overall administration support to various Senior Leadership Team members, including drafting and editing documents, preparing presentations, and handling confidential documentation
  • Support executives in their marketing activities, planning and coordinating events, and organizing international business trips
  • Deal with invoices, travel and expense reports, and other administrative tasks
  • Organize video conferences, meetings, workshops, and events for executive, marketing, and commercial teams
  • Participate in projects, managing timelines and monitoring progress

Requirements

  • University degree in business administration, marketing, or a related field, or equivalent experience
  • At least 3 years of experience as an Executive Assistant in an international environment, or experience in event management and organization
  • Beneficial: experience in the medical devices industry
  • Practical, business-oriented solution approach, with the ability to build strong relationships with key stakeholders
  • High integrity and professionalism, excellent organizational skills, and strong ability to prioritize
  • Ability to anticipate the needs of executives and the business
  • Strong problem resolution and communication skills
  • Service-minded, team player, and collaborative working style
  • Relationship building and stakeholder engagement skills
  • Proficient with current Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Experience with payment and procurement systems and processes (preferably experience with SAP and Ariba)
  • Willingness to travel approximately 10%
  • Excellent communication skills in both German and English (verbal and written)

About Smith+Nephew

We believe in creating the greatest good for society. Our strongest investments are in our people and the patients we serve. We are committed to Welcoming, Celebrating, and Thriving on Diversity. Learn more about our inclusion, diversity, and equity initiatives on our website.

Benefits

  • Generous Annual Bonus and Pension Schemes
  • Save As You Earn share options
  • 30 Vacation Days per year, plus one extra day off for volunteering activities
  • Employee Assistance Program (Mental Health)
  • Life/Accident Insurance
  • Adaptable working hours and possibility to work from home
  • Discounts on fitness clubs and local public transport
  • Bicycle leasing (JobRad)