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Office Manager Munich
vor 2 Monaten
We are seeking a highly skilled and experienced Office Manager to join our team in Munich. As an Office Manager, you will be responsible for providing administrative support to our Münchner Büro and coordinating with the EMEA Corporate Services Team.
Key Responsibilities:- Collaborate with the EMEA Corporate Services Team on special projects and administrative oversight.
- Act as the primary point of contact for the office regarding facility and property management.
- Coordinate with suppliers, including cost negotiations, contract implementation, and payment processing.
- Manage post and courier services.
- Support the planning and coordination of internal events, such as town hall meetings, executive meetings, and team events.
- Work closely with the office manager and works council.
- Assist with regional facility management projects and support office-related projects (AV upgrades, renovations, construction, office moves, etc.).
- Be the primary point of contact for office IT and work with a global team on standard procedures for IT equipment.
- Collaborate with the People Team to provide ad-hoc support for the HR department and language translation.
- Monitor and resolve issues reported through the internal ticketing system for ISS, Service Now, including visitor management and reception (answering calls, greeting visitors and employees, adding visitors to the security system, and providing guidance).
- We are the primary point of contact for office security and work with a global team on standard procedures for security and emergency planning.
- Manage health, safety, and fire procedures, ensuring compliance with legislation, organizing training, and establishing standards.
- Excellent office administration skills – critical thinking and problem-solving.
- Fluent communication skills in German and English.
- Advanced Microsoft Office skills (Excel, Word, PowerPoint & Teams).
- Time management skills and excellent organizational abilities and a methodical and thorough approach.
- Excellent interpersonal skills.
We are committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We are invested in our people and are working every day to ensure a diverse, equitable, and inclusive workplace.
Let's empower, collaborate, and inspire one another. Let's be #BrilliantTogether.
About ISS STOXX
ISS STOXX GmbH is a leading provider of research and technology solutions for the financial market. Established in 1985, we offer top-notch benchmark and custom indices globally, helping clients identify investment opportunities and manage portfolio risks. Our services cover corporate governance, sustainability, cyber risk, and fund intelligence. Majority-owned by Deutsche Börse Group, ISS STOXX has over 3,400 professionals in 33 locations worldwide, serving around 6,400 clients, including institutional investors and companies focused on ESG, cyber, and governance risk. Clients trust our expertise to make informed decisions for their stakeholders' benefit.
