Reception and Administration Support Assistant

vor 3 Wochen


Bonn, Deutschland FLOCERT Vollzeit
Job Description

We are seeking a reliable and flexible individual to support our reception team at our FLOCERT office in Bonn. As a Reception and Administration Support Assistant, you will be an ambassador for our customer credo: Fast – Friendly – Fair.

Key Responsibilities
  • Support the reception and entrance / welcome area of our office building
  • Support the administration, maintenance and preparation of the conference area, meeting rooms and booking system
  • Welcome our staff, customers and guests and provide general support or information
  • Handle FLOCERT ́s reception desk telephone as well as for Fairtrade International
  • Receive and forward incoming e-Mails (reception@ / info@) of FLOCERT or Fairtrade International
  • Ensure entrance control at the main door as well as the closing of all conference rooms, doors, windows at the ground floor.
  • Support the organisation of company events and activities
  • Register and distribute incoming and outgoing mail
  • Ensure the functioning (switch on / off) of our coffee machine, its refilling and cleaning process
  • Support in other office administration and HR matter as assigned
Requirements
  • Officially enrolled (certificate of matriculation) at university in any discipline
  • Fluent in English and German, both written and spoken
  • Strong service orientation and customer experience
  • Well organized and pro-active working attitude
  • Excellent communication skills and experience in dealing with different cultures
  • Reliable and communicative team player
  • Confident command of PC device (keyboard and mouse) and applications (e.g. MS Office products)
  • Previous reception and / or office administration experience would be an asset
What We Offer
  • International work environment
  • Company culture of dialogue and respect
  • Onboarding and welcome management
  • Open-minded and value-driven colleagues living our mission
  • Flexible working hours
  • Good public transport connection, free of charge company parking spaces (for bikes as well as other vehicles)
  • Attractive benefit package, e.g.: holiday bonus, 13th salary and more
  • Opportunities to make a meaningful impact
  • Learning and development opportunities
  • Chance for motivated staff to grow


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