Office Coordinator
vor 10 Stunden
At Moody\u2019s, we\u2019re taking action. We\u2019re hiring diverse talent and providing underrepresented groups with equitable opportunities in their careers. We\u2019re educating, empowering and elevating our people, and creating a workplace where each person can be their true selves, reach their full potential and thrive on every level.
Moody\u2019s Ratings is one of the world\u2019s most respected and widely used credit rating sources. Our assessments and analyzes of a wide range of debtors and securities are valued worldwide for their insight and rigor.
As an Office Coordinator, you will be the interface to our internal departments and external service providers/service partners in the areas of facility management and purchasing. This position reports directly to the office manager.
Key Responsibilities:
- Monitor the condition of our rental space, record fault reports and concerns of our employees, process and manage them
- Carry out maintenance, minor repairs and troubleshooting independently
- Support the implementation of conversions, new workplace concepts and (internal) employee relocations
- Prepare workplaces for new employees, give them an introduction to office processes and provide support when an employee leaves.
- Obtain offers, negotiate services, place orders after internal approval and coordinate the implementation
- Determine order quantities for consumables, place orders and check deliveries
- Process the invoices for the services and orders placed
- Manage the corporate customer AMEX account and mediate technical questions and challenges between internal and external parties.
- Conduct business correspondence in German and English
- Support the office manager in other projects
Qualifications:
- Completed commercial or technical training
- Very good knowledge of German and English
- Several years of experience in a global company as well as experience in project management and the control of service providers
- Basic understanding of processes in the company, manual skills, and technical understanding
- First experiences in commercial transaction processing
- Strong communication skills, negotiating skills and a confident, convincing, but friendly demeanour
- Quick comprehension, implementation skills, high service orientation, high degree of flexibility, resilience, organizational talent, and a structured way of working
- Openness to new things, initiative, reliability, a sense of responsibility
- Independent work if necessary, team player whenever possible
Moody\u2019s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.
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