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Event Coordination Assistant for Students
vor 2 Monaten
The International Bowel Ultrasound (IBUS) Group is a non-profit organization with a global membership exceeding 1300, established by a collective of leading specialists in bowel ultrasonography and inflammatory bowel diseases (IBD). Our mission is to enhance the quality and integration of intestinal ultrasound in IBD on a worldwide scale. IBUS has developed a comprehensive educational initiative aimed at gastroenterologists interested in this field.
We are currently seeking an Events Assistant to support our Educational Events team in their Berlin office.
Key ResponsibilitiesMain Duties:
- Assist in the organization and management of various events, including workshops, online meetings, and networking gatherings.
- Collaborate with the events team to generate innovative concepts for event themes, activities, and logistical arrangements.
- Support the selection and reservation of venues, ensuring they meet the specific goals and audience requirements of each event.
- Coordinate with external vendors, suppliers, and service providers for catering, audiovisual needs, and other essential event services.
- Help monitor and manage event-related expenses.
- Provide online assistance to participants, speakers, and trainers.
- Support the invoicing and collection process for participants.
- Contribute to promotional activities for events, including the creation of marketing materials for social media and newsletters.
- Assist in post-event evaluations, including collecting feedback, analyzing success metrics, and preparing reports.
- Maintain organized records, databases, and files pertaining to events, attendees, vendors, and financials.
- Support additional administrative tasks and projects as required.
Qualifications:
- Currently enrolled in a Bachelor's or Master's degree program.
- Eligibility to work in Germany.
- Proficient in English, both written and spoken; basic knowledge of German and other languages is a plus.
- Some experience in event planning or customer service is preferred.
- Dependable and focused on customer service.
- Excellent organizational skills, attention to detail, strong communication abilities, and a collaborative mindset.
- Proficient in MS Office applications.
Benefits:
- Hourly wage: 16 EUR per hour.
- Part-time contract for one year (20 hours per week) with potential for extension based on project needs and performance.
- Opportunity to develop new skills through a diverse range of responsibilities.
- Contribute actively to team capabilities and help shape internal processes.
- Flexible working hours and hybrid work arrangements available.
We look forward to your application.
