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Administrative Coordinator
vor 3 Monaten
Position Overview
TalenTailors is in search of a meticulous and highly organized Executive Assistant to provide extensive administrative and strategic support to our executive leadership.
Key Responsibilities:
- Assist management with a variety of administrative, operational, and strategic initiatives.
- Coordinate and plan appointments and virtual meetings, including the preparation of agendas and taking minutes when necessary.
- Prepare for meetings and ensure follow-up on action items and resolutions.
- Handle operational tasks such as correspondence, project management, travel coordination, and expense reporting.
- Draft and prepare reports and presentations in both German and English.
- Conduct regular research and compile analyses, reports, and presentations.
- Gather proposals and create decision documents (e.g., rental agreements, consultancy contracts, service agreements).
- Manage internal and external communications for the management team, both verbally and in writing, and oversee service provider interactions.
- Engage in strategic projects as required.
Qualifications:
- Excellent proficiency in both written and spoken business communication.
- Strong organizational abilities and capacity to work effectively under pressure, with flexibility in hours and responsibilities.
- Solid understanding of essential business metrics.
- Experience with preliminary accounting tasks, including travel expense management and invoice verification.
- Practical approach and methodological skills.
- Ability to work autonomously, with a structured and responsible mindset.
- Service-oriented attitude with a confident demeanor, demonstrating professionalism, loyalty, and trustworthiness.
- Completed degree in business or communication studies.
- Fluent in both written and spoken German, with a good command of English.
- Proficient in common MS Office applications, especially MS Excel.
What We Offer:
- Comprehensive health and wellness initiatives along with pension plans.
- Flexibility to work remotely for up to two weeks annually from various locations within the EU.
- Access to a corporate benefits program with a wide array of discounts.
- Convenient company parking at no cost.
- Opportunities for personal development and professional growth.
- Regular company events that promote a positive workplace culture.
- A dynamic startup environment that encourages innovation.
