Office Coordinator

vor 1 Woche

Hannover, Niedersachsen, Deutschland Leibniz Universität Hannover Vollzeit

About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Leibniz Universität Hannover. As an Administrative Support Specialist, you will play a key role in supporting the Institute of Inorganic Chemistry with various administrative tasks.

Key Responsibilities

  • Manage and coordinate university-wide collaborative research projects, collaborative research centers, and priority programs, as well as other third-party funded projects.
  • Process and preliminary accounting of the institute's invoices and monitor budget funds in SAP.
  • Consult with the institute's executive committee on budget matters and create overviews and presentations for board meetings.
  • Support the institute's management in developing and implementing a strategy for public relations and external representation in the institute's research area, as well as collecting key figures (third-party funds, publications, student numbers, etc.).

Requirements

  • Completed professional training (Verwaltungsfachangestellte / Verwaltungsfachangestellter or Verwaltungswirtin / Verwaltungswirt) and passed the corresponding examination (Verwaltungsprüfung I) or eligible for career group 1 - entry level 2 within the field general service (Allgemeine Dienste).
  • Equivalent professional training.
  • Reliable, committed, and independent work ethics, organizational talent, resilience, and the willingness to continually adapt to new or changing tasks, as well as strong teamwork skills.
  • Fluent German and English language skills.
  • Proficiency in office software, particularly MS Office (Excel, Word), email, and calendar.
  • Ideal experience with website maintenance (e.g., TYPO) and SAP-supported applications (accounting and personnel management).
  • Experience with administrative procedures in a state authority (e.g., university) or generally in as a secretary or assistant.

About Us

Leibniz Universität Hannover is one of the largest and most attractive employers in the Hannover region, with over 5000 employees. We offer a vibrant interdisciplinary and international working environment, and promote personal and professional development ranging from subject-related skills to leadership and languages.

We strive towards a balanced and diverse workforce and a reduction in under-representation in accordance with the Lower Saxony Equal Rights Act (Niedersächsisches Gleichberechtigungsgesetz – NGG). We therefore particularly encourage applications for the above-mentioned position from men. Preference will be given to equally-qualified candidates with disabilities.

Why Work with Us?

We offer a family-friendly university, with flexible working hours and the possibility to work remotely. We support employees with balancing work and family life, through services such as back-up childcare, childcare during school holidays, and parent-child offices, as well as providing individual advice regarding family responsibilities and caring for dependants.

We promote health and well-being among employees, with an extensive sports programme and a fitness centre with a sauna and climbing space. Health management measures, such as courses on stress management, good nutrition and relaxation, aim to ensure a healthy workplace.

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