Contract Management Specialist

vor 4 Wochen

Bonn, Nordrhein-Westfalen, Deutschland ECMWF Vollzeit
The Role

We are seeking a qualified individual for the position of Contract Management Specialist within our Administration Department. This role is integral to the Copernicus Programme, which encompasses the Copernicus Atmosphere Monitoring Service (CAMS) and the Copernicus Climate Change Service (C3S).

As part of the Programme Contract Management Team, you will engage in the negotiation of new contracts and ensure compliance with existing contractual arrangements. The team manages a diverse portfolio of approximately 150 contracts, primarily focused on science-driven service contracts related to IT development, data delivery, consultancy, and training activities.

Your responsibilities will include close collaboration with the Head of Programme Contract Management and team members, maintaining daily communication with contractors, and leading the negotiation and implementation phases of contracts. You will also work alongside technical and scientific colleagues to ensure the timely and quality delivery of services.

A new Contract Lifecycle Management (CLM) tool is in development, aimed at automating contract management processes to enhance efficiency and reduce costs associated with contracting.

About ECMWF

The European Centre for Medium-Range Weather Forecasts (ECMWF) is a leading organization in weather and environmental forecasting. We provide critical global weather predictions and data essential for addressing climate challenges. Our operations are supported by a talented team of scientists and experts, advanced supercomputing resources, and innovative technologies.

ECMWF has established strong partnerships with the European Union, overseeing the implementation of the Destination Earth Initiative and the Copernicus Programme's climate services. Our work encompasses high-performance computing and the development of digital tools for comprehensive weather, climate, and environmental monitoring.

We operate across multiple sites, offering flexibility in work arrangements, including options for teleworking.

Main Duties and Responsibilities
  • Contract Management: Oversee a portfolio of 15 to 30 contracts, ensuring quality and timely input from all stakeholders.
  • Project Control: Maintain oversight of project costs, schedules, and documentation.
  • Tender and Contract Support: Assist in preparing tender documents and lead contract negotiations.
  • Performance and Budget Monitoring: Implement performance verification processes and support budget management.
  • Risk Management: Propose mitigation actions and implement risk management procedures.
  • Communication and Reporting: Ensure effective communication with contractors and prepare necessary reports.
  • Process Improvement: Contribute to refining contract reporting processes.
  • Audit Support: Assist with internal and external audits.
  • Ad-hoc Duties: Perform additional tasks as assigned.
What We Are Looking For
  • Self-starter with initiative and quick learning ability.
  • Service-oriented with strong problem-solving skills.
  • Excellent communication and interpersonal skills.
  • Strong planning and organizational skills.
  • Attention to detail and adherence to procedures.
  • Adaptability in managing diverse workloads.
  • Ability to collaborate in an international environment.
  • Genuine interest in the Copernicus Services.
Education and Experience
  • Higher education in scientific, engineering, or business administration disciplines.
  • Professional experience in contract management, project management, and negotiation.
  • Experience in international teams or intergovernmental organizations is desirable.
  • Agile project management experience is a plus.
Knowledge and Skills
  • Proficient in Microsoft Office; knowledge of ERP and CLM tools is advantageous.
  • Understanding of financial frameworks and EU regulations is a plus.

Candidates must be able to work effectively in English, and knowledge of additional languages is an advantage.

Who Can Apply

We value diversity and encourage applications from individuals of all backgrounds, reflecting the communities we serve.

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