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Administrative Support Professional
vor 2 Monaten
About the Role:
We are seeking an experienced Administrative Support Professional to join our global team at W. L. Gore & Associates. This role will require advanced administrative support skills, excellent customer service, solution-oriented thinking, and collaboration across multiple disciplines and teams.
This position will be located at one of our facilities with work from home days possible as part of a hybrid arrangement, depending upon the responsibilities of the role and business needs.
Responsibilities:
- Support the administrative needs of our Global Legal, Compliance and Data Privacy Team
- Anticipate and proactively assist with administrative tasks: manage calendars, coordinate travel, schedule and coordinate conference rooms and equipment, generate, proofread and distribute correspondence, communications and reports, ensure data and intellectual property confidentiality, maintain databases, prepare and edit presentations, track and file expenses, and maintain files (electronic and physical)
- Ensure timely follow through and completion of tasks, projects, communication, and correspondence while utilizing current technology, tools, and platforms/systems to support your team(s)
- Coordinate meetings and special events (in person and virtual)
- Anticipate and evaluate the needs of team(s) and projects; respond with proactive and creative solutions to requests
- Adapt to ever-evolving business needs and be able to change direction with cooperation and flexibility
- Implement, coordinate, and participate in process improvement initiatives
- Collaborate with diverse teams and communicate complex information across teams
- Develop a strong network and partnerships; leverage relationships with your teammates and your customers to move business processes forward
- Professionally represent W. L. Gore & Associates and work effectively as part of a team
Required Qualifications:
- 3 years of experience in a legal setting supporting multiple individuals and various teams with a high level of experience in general business operations and handling confidential business and personnel information
- Customer service and professionalism: demonstrated ability to maintain confidentiality, discretion, adaptability, and exercise independent judgement
- Communication skills: demonstrated ability to effectively communicate
- Strategic and proactive administrative support: demonstrated ability to prioritize, solve problems, strategically coordinate and collaborate to meet business needs with high attention to detail, organization and self-direction
- Project management and coordination: demonstrated experience in project follow through, managing multiple priorities and creating deliverables
- Fluency in English and German
- Diversity, Equity and Inclusion: demonstrated ability to provide approachable, engaged and self-aware support to global Associates
- Ability to travel up to 5% of work time between local facilities and occasionally to off-site meetings or events
Desired Qualifications:
- Knowledge in additional apps/platforms such as Microsoft Teams, SharePoint, Forms, Lists, Power BI, Planner, PeopleSoft, Mural, Canva, etc.
We offer a comprehensive and competitive total rewards program that supports your everyday and helps you build your tomorrow. Our benefits promote overall well-being and provide choice and flexibility. We also offer a distinctive Associate Stock Ownership Plan and potential opportunities for profit-sharing.
We believe in the strength of a diverse and inclusive workplace. With diverse perspectives, ideas and experiences, we uncover new possibilities and make a greater impact in the world. We are proud of our Associates for building on our rich history of innovation, upholding our values and supporting an inclusive work environment where we treat each other and our external partners with fairness, dignity and respect.
We are an equal opportunity employer. We welcome all applications irrespective of race, color, religion, sex, gender, national origin, ancestry, age, status as a qualified individual with a disability, genetic information, pregnancy status, medical condition, marital status, sexual orientation, status as a covered veteran, gender identity and expression, and any other characteristic protected by applicable laws and regulations.
