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Administrative Coordinator for Leadership Team

vor 2 Monaten


Essen, Nordrhein-Westfalen, Deutschland E SE Vollzeit
About the Role:

We are seeking a highly organized and professional Executive Support Specialist to provide comprehensive administrative support to our leadership team and senior executives across the organization.

Key Responsibilities:
  • Executive-Level Support: Provide administrative support, manage complex calendars, schedule meetings across time zones, and coordinate international travel.
  • Global Coordination: Coordinate with global teams and offices, manage communications and logistics across regions.
  • Project Support: Assist in planning, coordination, and execution of strategic projects, track progress, meet deadlines, and provide administrative support.
Requirements:
  • Proven Experience: Proven experience as a Personal Assistant or Executive Assistant supporting senior management in an international or corporate setting, ideally in energy, technology, or similar industries.
  • Education: Bachelor's degree preferred, additional qualifications in business administration or related field advantageous.
  • Cultural Competence: Experience in a global organization, understanding different cultural contexts and working across time zones.
  • Problem-Solving: Proactive problem-solving with discretion in handling confidential information.
  • Technical Skills: Proficiency in Microsoft Office Suite and adaptability to new technologies.
  • Travel and Flexibility: Willingness to travel and to support a globally distributed leadership team.
What We Offer:
  • Flexibility: A hybrid work model, flexible working times, sabbatical or additional vacation opportunities allowing great work-life balance.
  • Global Opportunities: Up to 20 days in the European economic area.
  • Modern Work Environment: Life-long independent learning making use of a broad range of training and development opportunities.
  • Family Support: In all life situations through cooperation partners in childcare, holiday care, nursing support or everyday assistance.
  • Wellness and Benefits: A wide selection of fresh meals and drinks in our subsidized bistro and canteen on site, physiotherapy, in-house fitness club, flu vaccinations, mental health support.
  • Corporate Benefits: Employee share program, pension scheme, employee discounts, several special insurances.
  • Location: Very good public transport connection, free parking and charging points for e-vehicles.
  • Individual Mobility: Private car and bike leasing.