Executive Secretary to the Management Board

Vor 4 Tagen

Lünen, Nordrhein-Westfalen, Deutschland REMONDIS Service International GmbH Vollzeit
About the Role

We are seeking a highly skilled and experienced Executive Secretary to join our team at REMONDIS Service International GmbH. As a key member of our management team, you will provide administrative support to our management board and contribute to the smooth operation of our international business.

Key Responsibilities
  • Provide administrative support to the management board, including coordinating meetings, preparing documents, and managing correspondence.
  • Coordinate travel arrangements, including booking flights, hotels, and rental cars, and ensure that all necessary documents are in order.
  • Manage the management board's calendar, ensuring that all appointments and meetings are scheduled and confirmed.
  • Prepare and distribute meeting minutes, agendas, and other documents as required.
  • Develop and maintain relationships with internal and external stakeholders, including suppliers, customers, and partners.
  • Provide exceptional customer service, responding to inquiries and resolving issues in a timely and professional manner.
  • Collaborate with other departments to ensure seamless communication and coordination.
  • Stay up-to-date with company policies, procedures, and initiatives, and ensure that all administrative tasks are completed in accordance with these guidelines.
Requirements
  • Proven experience as an executive secretary or in a similar role, with a strong background in administration and customer service.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with internal and external stakeholders.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
  • Ability to work independently and as part of a team, with a flexible and adaptable approach to work.
  • Fluency in English and German, with excellent written and verbal communication skills.
What We Offer
  • A competitive salary and benefits package.
  • The opportunity to work with a dynamic and growing company, with a strong focus on innovation and customer satisfaction.
  • A collaborative and supportive work environment, with opportunities for professional development and growth.
  • A comprehensive training program, including onboarding and ongoing training and development opportunities.
  • A range of employee benefits, including health insurance, retirement savings, and paid time off.

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