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Executive Assistant
vor 2 Monaten
We are seeking an experienced Executive Assistant to support our Senior Leadership Team in Munich. As a key member of our team, you will provide administrative support, coordinate executive calendars, and handle various tasks related to travel, invoices, and meeting planning.
Key Responsibilities
* Coordinate and manage executive calendars, prioritizing tasks and ensuring timely completion
* Act as the primary point of contact between executives and other departments
* Provide administrative support to Senior Leadership Team members, handling tasks such as document preparation, presentation creation, and Excel workbook management
* Handle confidential documentation and maintain confidentiality
* Support executives in marketing activities, planning and coordinating events, and managing timelines
* Organize international business trips, including flights, accommodation, visa handling, and ground transportation
* Manage travel and expense reports, ensuring compliance with company policies
* Coordinate video conferences, meetings, workshops, and events for executive, marketing, and commercial teams
Requirements
* University degree in business administration, marketing, or a related field, or equivalent experience
* At least 3 years of experience as an Executive Assistant in an international environment, with a focus on supporting executives and managing complex tasks
* Experience in the medical devices industry is beneficial
* Strong organizational skills, ability to prioritize tasks, and manage workload effectively
* Excellent communication and problem-solving skills, with the ability to build strong relationships with key stakeholders
* Proficient in Microsoft Office, with experience in payment and procurement systems and processes
* Willingness to travel approximately 10%
* Excellent communication skills in both German and English (verbal and written)
What We Offer
* Generous annual bonus and pension schemes
* Save As You Earn share options
* 30 vacation days per year, plus one extra day off for volunteering activities
* Employee Assistance Program (Mental Health), Life/Accident Insurance, and more
* Flexible working hours and the possibility to work from home
* Discounts on fitness clubs and local public transport, as well as bicycle leasing (JobRad)
How to Apply
Please submit your CV (PDF, English) and do not include personal information such as age, photo, nationality, or family status. Smith+Nephew is an equal opportunity employer and welcomes applications from diverse candidates.
