Event Coordination Assistant

vor 4 Wochen

Heidelberg, Baden-Württemberg, Deutschland EMBL Vollzeit

Position Overview

As an Event Coordination Assistant, you will play a crucial role in supporting the Chief Communications Officer's Events Coordinator in executing various events. Your responsibilities will include:

  • Assisting in the preparation and organization of events, including managing service orders, developing conference materials, and preparing venues.
  • Contributing to the creation and maintenance of event websites using content management systems.
  • Executing financial and organizational tasks related to conferences and courses.
  • Providing on-site support during events, including managing the reception desk.
  • Collaborating closely with the CCO Administrator to offer additional administrative assistance to the CCO team, which may involve handling inquiries, managing inventory, and facilitating social events or meetings.
  • Utilizing customer relationship management databases and event software for tasks related to event registration, reviews, and abstracts as needed.

Qualifications

Your academic background and previous experiences will equip you to support the sponsorship aspects of EMBL's dynamic program. We seek enthusiastic team players who excel in self-organization and prioritization, enabling them to manage multiple projects and tasks effectively. Strong administrative, coordination, and customer service skills are essential for building relationships with scientists, industry partners, and service providers at EMBL.

  • Minimum of 12 months of office experience or relevant internships.
  • Fluency in English and basic proficiency in German are required.
  • Proficiency in Microsoft Office and Google Suite is essential.
  • Exceptional time-management skills with the ability to multitask and perform under pressure.
  • Strong communication skills and the ability to foster relationships.
  • Meticulous attention to detail.
  • Part-time applications are encouraged.

Preferred Qualifications

  • Experience with databases, content management systems, and event registration systems.
  • Relevant professional qualifications or a degree in fields related to the events industry or business administration are highly valued.

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