Team Lead

vor 2 Wochen

Heidelberg, Baden-Württemberg, Deutschland Klinik für Frauenheilkunde und Geburtshilfe Vollzeit
Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Klinik für Frauenheilkunde und Geburtshilfe. As a key member of our leadership team, you will provide administrative support to our department management and contribute to the planning and organization of our gynecological oncology consultation.

Key Responsibilities:
  • Administrative Support: Provide general administrative and secretarial tasks, including correspondence, data entry, and record-keeping.
  • Project Coordination: Support the coordination and implementation of defined projects in the areas of digitization, public relations, and referrer care.
  • Process Optimization: Proactively identify and implement process improvements to increase efficiency and productivity.
  • Appointment Coordination: Coordinate appointments, including pre- and post-appointment preparation for the department management.
  • Event Planning: Organize conferences and meetings, including logistics and catering arrangements.
  • Third-Party Management: Manage third-party projects, including communication and coordination with external partners.
  • Website Maintenance: Maintain and update the website and content management system.
Requirements:
  • Vocational Training: Completed vocational training as an office communication clerk or equivalent vocational training.
  • Professional Experience: Professional experience in the secretarial or assistant area, especially in a medical context.
  • Language Skills: Excellent German and English language skills in speech and writing.
  • Technical Skills: Excellent knowledge of MS Office applications, SAP, and TYPE 3 desirable.
What We Offer:
  • Individual Training: Targeted individual training and further education opportunities.
  • Onboarding Process: Structured onboarding process to ensure a smooth transition into the role.
  • Compensation and Benefits: Collective agreement compensation, attractive company pension plan, and 30 days of vacation.
  • Sustainable Approach: Job ticket (Germany ticket) and family-friendly work environment.
  • Health and Wellness Programs: Various health, prevention, and sports programs.

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