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Project Management Coordinator

vor 3 Monaten


Munich, Bayern, Deutschland TÜV SÜD Vollzeit

Role Overview

As a vital member of our team of healthcare professionals, the Project Coordinator will serve as the key liaison among our certification clients, auditors, technical experts, and personnel from the certification body. This position entails comprehensive oversight of medical projects, encompassing job initiation, administration, organization, progress monitoring, financial oversight, invoicing, and audit preparation, while collaborating closely with fellow administrators to support the team effectively.

Key Responsibilities:

- Serve as the primary contact for designated clients and projects, facilitating communication between customers and conformity assessment staff.

- Manage client expectations throughout project timelines, leveraging expert resources as needed.

- Coordinate annual assessment activities, including audits and technical documentation evaluations, ensuring all necessary resources are allocated and relevant documentation is secured from clients.

- Plan and schedule assessment activities well in advance of critical deadlines, such as certificate expirations.

- Oversee projects to guarantee timely and precise delivery of contractual obligations.

- Assist in prompt and accurate invoicing at the earliest opportunities each month.

- Support the management team with global reporting needs.

- Ensure compliant and effective use of business tools.

- Participate in or lead projects as they arise.

Qualifications:

Essential Criteria:

- Proven experience in administration.

- Background in overseeing project delivery.

- Experience in customer support is advantageous.

- Strong verbal and written communication skills, with excellent interpersonal abilities to engage with colleagues and clients at all levels.

- Exceptional organizational and time management skills, capable of meeting tight deadlines.

- Self-motivated and proactive, with the ability to adapt in challenging circumstances.

- Proficient IT skills, including Microsoft Office, and the ability to learn custom IT applications. Experience with project management or CRM tools is desirable.

- A collaborative team player.