Unit Program Coordinator

vor 6 Monaten

RamsteinMiesenbach, Deutschland ITility, LLC. Vollzeit

Overview:
Join the ITility team and make a difference **ITility** seeks a Unit Program Coordinator to support the United States Air Force airlift squadron unit program activities at Ramstein AB, Germany.

At ITility, we help our customers command the future by thinking beyond perceived limits to create new, unexpected ways to protect and defend our nation. We inspire and empower people to create significant solutions that secure what matters to our customers and communities, here and around the globe.

We Value:

- The Drive to Perform Beyond Perceived Limits.
- The Desire to Find Significance in All We Do.
- The Passion and Compassion That Powers Both.

**Responsibilities**:
Assist government personnel with oversight of administrative support programs such as

task management and inventory of the Automated Data Processing Equipment (ADPE)

accounts.

Administer programs and serve as the primary source of information to include the

preparation, maintenance, and deposition of required administrative reports and other

correspondence.

Assist the commander/director, in accomplishing all necessary internal operations to

include administrative training, security, development of organizational operating

instructions and regulations, and personnel assistance.

Act as the point of contact for all newly assigned personnel; orient them regarding the

basic functions of the organization; introduce them to key personnel, and schedule their

initial training/orientation requirements. Propose alternate approaches to management to

more efficiently operate programs.

Assist government personnel in planning for and coordinating the implementation and

compliance with higher echelon policy and procedural requirements in the area of

administration.

Disseminate information concerning new or changed procedures/regulations. Based on

administrative support program requirements, determine administrative policies and

procedures.

Identify and implement processes that may be improved or made more efficient through

Train, orient, and oversees the duties and work products of squadron POCs. Suspense

and/or prioritize work. Assign suspenses to all staff personnel to support the

commander/director.

Collect, organize, and compile data in order to recommend actions to the

commander/director.

Conduct reviews and briefings to government personnel on all facets of management

functions with recommended courses of action for resolving problems.

Conduct studies, inquiries, and surveys to determine compliance with program

requirements.

Develop and implement procedures to track program status and maintain program

health.

Identify and respond to trends of programs and keeps them operating at or above

satisfactory levels.

Communicate requirements and provide guidance to squadron members.

Attend required training, meetings, and functions as related to the prescribed unit

programs.

Advise the commander/director on policy and execute directives through the

establishment of procedures for associated program.

Ensure assigned members are aware of individual requirements established by law

and/or policy.

Serve as a unit liaison to the military and civilian personnel offices.

Assist the commander/director in the performance of administrative functions associated

with the supervision of military and civilian employees (i.e. coordinating personnel

assignments, promotions, and performance evaluation products, etc.).

Monitor personnel action requests; track personnel, manpower, and training transactions

as documentation flows through the squadron; and provide status reports to

management.

Monitor the timeliness, accuracy, and transmittal of performance reports IAW

established guidelines.

Coordinate with appropriate offices and resolve conflicts effecting organizational

positions.

Perform other clerical and administrative work in support of the office/organization.

Develop, establish, update, and maintain office procedures and records/files of various

types to ensure effective and efficient operation of the office.

Provide advice and guidance to staff in the organization on administrative, clerical, and

procedural requirements.

Assist other clerical staff in locating and selecting the appropriate guidelines, references,

Update tracker or suspense files for unclassified documents as required. IAW

established procedures prepare, consolidate, submit, and maintain time and attendance.

Assist project officer in making arrangements for command sponsored events ensuring

proper protocol is followed.

Requisition office supplies, printing support, and related materials and services. May be

responsible for the receipt, control, logging, and safekeeping of classified material

received.

Ensure consistency and regulatory compliance by advising the Commander and office

staff IAW rules, regulations and policies.

Qualifications:

- US Citizen; active Secret security clearance.
- Master's degree in a related field and 3 ye

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