Administrative Specialist

vor 4 Wochen

Holzkirchen, Deutschland PQE Group Vollzeit

Are you ready to join a **world leader** in the exciting and dynamic fields of the **Pharmaceutical and Medical Device industries**? **PQE Group** has been at the forefront of these industries **since 1998**, with **40 subsidiaries** and more than **2000 employees in Europe, Asia and the Americas**.

Due to our constant growth, we are looking for an **Administrative Specialist **to join our global Administrative team in **Holzkirchen (Bavaria).**

**You will be responsible for**:

- **Coordinate General Administrative Tasks**: Manage day-to-day office functions and ensure smooth operations.
- **Handle Financial Communication**: Interact with local banks to prepare accurate monthly cash flow forecasts.
- **Collaborate with Accounting**: Forward essential documents for precise accounting and timely payroll processing.
- **Engage with International Clients**: Facilitate communication and maintain professional relationships with clients worldwide.
- **Manage Invoicing**: Oversee the invoicing process, track outstanding items, and ensure accurate billing.
- **Verify Invoices**: Conduct thorough checks to validate invoices and resolve discrepancies.
- **Oversee Office Management**: Maintain office supplies, manage facilities, and support a productive work environment.
- **Assist Local Managers**: Provide administrative support to local managers to streamline their workflows.

**About you**:

- Matura/Abi or Bachelor’s degree in International Business, Human Relations or related field
- **+6 months** of experience as **HR Admin/Accountant**:

- Excellent written and communication skills (**English and German Languages**)
- **Proficient with Microsoft Office** (Word, Excel, PowerPoint)
- Strong interpersonal, organizational and intercultural skills
- Ability to maintain confidentiality, follow and interpret compliance laws and regulations
- Exceptional attention to detail and accuracy
- Ability to multi-task and meet deadlines under pressure
- Teamwork skills

**Location**
- Holzkirchen, Bavaria (DE)
- 70% on site (Holzkirchen), 30% remote working

**Next Steps**

If there's a positive match, a technical interview with the Hiring Manager will be arranged.

In the case of a positive outcome coming from Hiring Manager interview, recruiter will contact you for further steps or to discuss our proposal.

Alternatively, if the outcome is negative, we will contact you to halt the recruitment process.

**Working at PQE Group**

As a member of the PQE team, you will be part of a **challenging, multicultural company that values collaboration and innovation**. PQE Group gives you the **opportunity to work on international projects**, improve your skills and interact with colleagues from all corners of the world.

If you are looking for a **rewarding and exciting career**, PQE Group is the perfect place for you.

Work Location: Hybrid remote in Holzkirchen

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