Administrative Specialist

vor 6 Monaten

Bonn, Deutschland FSC Global Development GmbH Vollzeit

**The Mission**

To effectively meet the challenge of protecting the world's forests, we are committed to ensuring we have the world's most skilled people working with us. This commitment extends to everyone that works in FSC around the world: from those that lead the design of policies and standards, to those that roll out those same policies and standards on the ground, and to those that provide us with backbone to do our work.

Are you a detail-oriented, organized, and proactive individual with a passion for administrative excellence who is ready to make an impact? If so, we invite you to join our dynamic team at FSC as an **Administrative Specialist.**

We are seeking not just one but five talented new colleagues to support different units in our organization, i.e., Communications, Marketing, Engagement and Technology Unit. So, if you fit at least 70% of the description, we encourage you to apply

**The Scope**

You will play a crucial role in ensuring the efficient functioning of the unit by managing external relationships, handling financial processes, coordinating events, and providing general administrative support.

**Main Roles and Responsibilities**
- Function as a central point of contact for external correspondence and general enquiries relating to the work of the Unit.
- Support and coordinate administrative processes, such as:

- invoice processing including receipt and verification, execution of approval workflows and monitor payment processing.
- contract management, covering documentation preparation, alignment with legal department for contract compliance, monitor and alert renewals and terminations.
- preparation, coordination and execution of unit and project meetings, trainings, and conferences (logistics, meeting set up, taking minutes etc.).
- Maintaining unit information resources and databases (suppliers, contracts, unit calendars, unit distribution lists, unit media lists, etc.).
- Arranging for translation of written materials, maintain a database of translators and translation glossaries (translation database) and liaise with consultants, such as translators and writers, and to keep track of multiple assignments.
- Depending on which unit you will work with, you may be involved unit specific content-related work on e.g., Communications (support with Social Media and Stories), Technology, Engagement, Marketing.
- Assist with the maintenance and curation of unit content placed on FSC Intranet and the FSC Open Knowledge Repository (Specific to Technology unit).

**Qualification, Experience and Skills**
- **Education and Training**:

- University degree or equivalent vocational training or experience in a relevant field, for example, office administration, communications or media relations, or technology fields as computer science.
- **Working Experience, Style and Skills**:

- At least 2 years' relevant professional experience.
- Eagerness to contribute and learn and openness to feedback.
- Strong organizational, administrative and time management skills, ability to multitask.
- A keen sense for diligence and accuracy.
- Solutions and service-oriented attitude to work.
- **Computer Skills**Good skills in the use of/experience with:

- Strong skills in standard software packages (MS Office).
- Database management platforms, Flows, SharePoint, and Office Suite are a plus.
- **Language and Communication Skills**:

- Fluency in English (spoken and written)
- Working knowledge of German/French/Spanish (spoken and written) is a plus.
- Ability to establish and maintain positive interpersonal relations.
- **Others**:

- Demonstrated cultural awareness and sensitivity to the diversity of values, views, and approaches to issues relevant to the FSC program by stakeholders around the world.

**Why Join FSC in Bonn, Germany?**
- Be part of a globally recognized organization at the forefront of sustainable forestry—and contribute to the mission to help protect the world's forests.
- Play an active role in the FSC International Secretariat.
- Benefit from cross-cultural collaboration and networking opportunities by working in a dynamic, inclusive, and diverse international culture with over 60 nationalities represented under one roof.
- Enjoy comprehensive benefits, including relocation assistance if needed, and investment in training and development opportunities (e.g., LinkedIn Learning, Learning Lunches and more) to advance your career.
- Explore the vibrant federal city of Bonn, home to Beethoven, Haribo, and the beautiful Rhein River promenade including many urban parks and close access to nature. As Germany's UN City and second capital, Bonn is an international city with a rich cultural heritage, recently celebrating its 2000th anniversary. Learn more about the city or take a virtual stroll.
- Embrace work-life balance: beyond Bonn's borders, unlock Europe's wonders with 30 working days of vacation at your disposal. Whether it's skiing in the Swiss Alps or basking in the sun on Mediterr

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