Project Assistant

vor 1 Monat

Mannheim, Deutschland ALSTOM Vollzeit

Req ID:408165

Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide.

If you’re ambitious, driven and team-spirited, this is your opportunity to build a career as **Project Assistant (f/d/m) in Mannheim, Germany. **As the Project Assistant you will support several different projects as support for the dedicated Project Managers.

**Purpose of the job**:

- provide a confidential, effective and professional service to the different Project Managers and his/her team
- assist the Project Manager to guarantee time efficiency, communication and organization
- Reports to the dedicated Project Managers

**Your tasks**
- Managing and recording annual leave of Project team
- Liaising with project team on a regular basis to obtain various information for the PM
- Compiling reports for Project reviews
- Arranging meetings - including room bookings, equipment, refreshments, etc.
- Customer liaison - build up relationships with the customers at all levels and become a reliable
- point of contact for them
- Manage the office - reception of visitors, room allocation, post, invoices, lunches etc.
- telephone calls
- Prepare agendas for the meetings, write minutes
- Provide support in making PowerPoint presentations
- Provide the necessary support to new-comers in the team
- Ordering external resources / ANÜ (temporary employment)
- Ordering external services
- Ordering intercompany support
- approval of supplier invoices
- checking invoice status
- Extract Data from SAP/VCM into different formats for transfer
- Prepare data as Input for GSI
- Support different function in the transfer activities

**Qualifications**
- Fluent and very good in German and English (written and spoken)
- Knowledge in SAP/GSI-systems is a benefit
- Flexible and the ability to multi-task
- Commercial acumen, couple with strong management skills at all levels
- Customer orientation and take all necessary actions to ensure committed delivery
- Knowledge of Alstom’s signaling products and systems will be considered an asset
- Organized and result minded with problem solving skills
- As a person you are self-driven, flexible with excellent time management skills
- Willing to travel internationally for short periods
- Trustworthy / Confidential / Discretion
- Sense of urgency
- Autonomy, good sense of initiative and ability to anticipate and solve issues
- Quality rather than quantity service
- Reactivity
- Good relationship and communication skills
- Team-spirit and customer focused

**Would be an asset**:

- Technical knowledge and hand-on experience with Project Management tools and methodologies

Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow’s mobility. That’s why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

**Equal opportunity statement**:

- Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law._

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