Senior Event Specialist

vor 7 Monaten

Frankfurt am Main, Deutschland Vanguard Vollzeit

Works with multiple event and conference partners to plan, schedule, and coordinating activities. Leads the development, execution, and follow-up of medium complexity meeting and events and/or provides support for assigned components of high complexity meeting and events under mínimal direction and supervision. Events may be on-site or virtual.

The Senior event specialist works with multiple event and conference partners to plan, schedule, and coordinating activities. Leads the development, execution, and follow-up of medium complexity meeting and events and/or provides support for assigned components of high complexity meeting and events under mínimal direction and supervision. Events may be on-site or virtual. This role is based in Frankfurt.

**Core Responsibilities**
- Leads strategic tactical implementation of multi-faceted, multi-channel events across several international markets, partnering with business partners in marketing and distribution. Namely DE and CH channels but not exclusive.
- Partners with sales and channel marketing to determine the appropriate role for conferences/events in business strategies. Makes recommendations on appropriate event types (third party and proprietary), sponsorship level, messaging, promotional plan and delegate journey in line with these strategies.
- Ensures event plans and marketing activity are all compliant with global and local laws and regulations (e.g. GDPR, Anti-Bribery laws, co-marketing policies etc.) in all individual European countries in which Vanguard Europe operates, and adjusts processes and systems in accordance with legal recommendations.
- Plans and oversees the digital event User Experience (UX) to ensure interfaces (including website, apps and forms) provide an effortless and enjoyable experience for Vanguard contacts and prospects. Including, but not limited to, exploring smooth navigation, simplified sign-up as well as enhanced visual appeal.
- Acts as a SME for third party/industry events within the various jurisdiction, stays abreast of changes and makes recommendations for Vanguard’s participation in line with business and marketing strategies.
- Maintains strong relationships with external event organisations and providers, constantly building knowledge of platforms, industry and market trends (per country) and events landscape; as well as keeping a forward looking stance on event delivery, looking for ways to evolve Vanguard’s delivery of events to provide the best client experience possible, unique to the client and region. Manages sourcing, procurement, implementation and supervision of external vendors.
- Creates event dashboards to measure and analyse, event effectiveness and collect market insight to inform future strategy.
- Manages event budgets and participates in annual planning and forecasting with marketing business partners.
- Maintains excellent understanding of the regional dynamics, compliance regulations and cultural specificities of multiple jurisdictions across International, adjusting the event delivery as a result.
- Participates in special projects and performs other duties as assigned.

**What it takes**:

- Undergraduate degree or equivalent combination of training and experience.
- 3-5 years of related business experience. Marketing or event-related experience preferred. Experience of project management would also be favorable.
- Has the ability to travel to support onsite at events in the DACH-region and across our other regional markets
- Demonstrate strength in relationship management, as the function serves all of Vanguard business lines, interacts with all levels of crew (including senior staff) and must cultivate strong, productive vendor relationships
- European language skills - Must have proficient German and English language skills; Italian or French language skills also would be ideal but not essential.
- Strong attention to detail and the ability to work across multiple projects and under deadline pressure.
- Ability to work independently and establish work priorities with mínimal guidance from management.
- Excellent negotiation and conflict-resolution skills.
- Strong business and investment acumen
- Ability to drive new approaches that improve the impact of conferences and meetings delivered by the department.
- Strong written and communication skills

**Special Factors**:

- Vanguard is not offering visa sponsorship for this position.
- This is a hybrid position and would require you to work in the office location Tuesday-Thursday.

**About Vanguard**:
Vanguard is an investment company unlike any other. It was founded by Jack Bogle in the US in 1975 on a simple but ground-breaking idea: that an investment company should handle its funds solely in the interests of its clients. Jack helped bring investing to the masses with the index fund. Index funds do not pick individual shares or bonds to beat the market. They supervise the performance of the entire market. Or as Jack put it, "Don't loo

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