(Senior) Event Director

vor 3 Monaten

Frankfurt am Main, Deutschland MOI Global Vollzeit

We're seeking a (Senior) Event Director based in Frankfurt (or within commuting distance) to lead the planning, execution, and management of a Confex event and event team. You will be accountable and responsible for overseeing all aspects of the event, including event production, team management, vendor management and the event budget.

This is a 4 month contract role - Jan 25 to Apr 25

**Responsibilities**:
**Project Management**:

- Implement, evaluate and update a detailed Event Project Plan (template to be provided) of all aspects - logistics, operations, production, to ensure successful event planning and execution.
- Track tasks, key milestones and deadlines.
- Develop and oversee resources to ensure milestones are met as agreed upon.
- Manage and streamline communication, interactions, and processes with internal departments and services to ensure the successful execution of the event.
- Change management, tracking and communication to other workstreams and agencies.
- Identify brand moment, photo opportunities, and other elements
- Acquire all necessary special event permits from any authority having jurisdiction, including COI's from vendors and agency partners as required by the venue.
- Oversee Venue Management (managed by Logistics & Operations Manager)
- Onsite event management for install, event live day/s and dismantle Plan and execute site visits, including agenda creation, staffing, transportation, F&B, etc. as requested by client and within the budget provided.
- Lead start-of-day team briefing & end-of-day team de-briefing.
- Oversee: Staffing (managed by Logistics & Operations Manager)
- Oversee: F&B Management (managed by Logistics & Operations Manager)
- Oversee: H&S and Security Management (managed by Logistics & Operations Manager)
- Oversee: Transport & Storage (managed by Logistics & Operations Manager)
- Oversee: Production (managed by Production Manager)
- Oversee: Registration (managed by Logistics & Operations Manager & Registration Executive)
- Oversee: Sponsorship Deliverables
- Oversee: Special Programs
- Lead the event execution team and support staff.

**Team Management**:

- Delegate tasks, provide guidance, and ensure that all team members are working effectively and efficiently.
- Responsible for supporting and/or managing team collaboration tools and/or technology (ex: external Slack channels, file sharing, etc) and creating event supportive materials (ex: executive alignment decks, KBYG (know before you go) docs, pre-event playbooks, post event briefs, etc. based on tools provided - training will be provided

**Client Relationship**:

- Schedule and manage weekly meetings with the client and client's vendors, including agenda and meeting management.
- At weekly client meetings, share project timeline, updates, pending deadlines, and highlight any risks.
- Collaborate with and manage any approved agencies and/or contractors. Manage meetings with external agencies and/or venues to communicate planning updates concerning the project timeline.
- Identify, negotiate with, and manage vendors.
- Ensure all vendor services meet the required standards and deadlines.
- Be responsible for managing the city's specific budget and communicate regularly with MOI on the status of the budgets. (Budget templates to be provided).
- Manage the event budget, ensuring that all events are executed within financial constraints.

**Vendor Coordination**:

- Collaborate with and manage any approved agencies and/or contractors. Manage meetings with external agencies and/or venues to communicate planning updates concerning the project timeline.
- Identify, negotiate with and manage vendors.
- Ensure all vendor services meet the required standards and deadlines.

**Budget Management**:

- Manage the food and beverage budget, including estimated and actual guarantees.
- Track expenses and provide detailed financial reports.
- Provide post event budget reconciliation, highlighting any cost savings achieved.
- Oversee all logístical aspects of events, including venue selection, transportation, accommodation, and on-site management.
- Ensure that events run smoothly and troubleshoot any issues that arise.
- Ensure the event brand guidelines are adhered to at all times, by all team members and vendors.
- Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement.
- Prepare comprehensive reports and make recommendations for future events.

**Logistics and Operations**:

- Oversee all logístical aspects of the event, including venue selection, transportation, accommodation and on-site management.
- Ensure that event runs smoothly and troubleshoot any issues that arise.

**Event Brand**:

- Ensure the event brand guidelines are adhered to at all times, by all team members and vendors

**Post-Event Evaluation**:

- Conduct post-event evaluations to assess success, gather feedback, and identify areas for improvement
- Prepare comprehensive reports and make reco

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