Executive Assistant

vor 2 Wochen

Munich, Deutschland OPTARES Gmbh & Co. KG Vollzeit

**[**5843**]**:
Our Client is one of the leading pharmaceutical enterprises worldwide and calls an exceptional reputation in developing and marketing innovative and safe medicines that already helped billions of patients living a healthier live.

If you are a professional that would like to be part of a real meaningful mission for a company that is producing products that really make a difference for the lifes of patients wordlwide you could be at the right spot with our client at their site in Munich as an

**Executive Assistant (M/F/d)**

Your tasks
- Independently write and facilitate correspondence, coordinate or draft presentations, tables, reports and contracts.
- Handle and update the Chief Managing Director’s (CMD) schedule to ensure optimum use of time with capability to assist with meeting set-up details and technology (Teams, A/V, connectivity, projection, technical assistance).
- Coordinate CMD’s meetings and events in various geographies and time zones.
- Manage all domestic and international travel-related deliverables (e.g., booking, expense reporting), adhere to policies and guidelines (secure air, rail, hotel, and cars as needed)
- Supervise and trace important information for CMD. Collect CMD’s signature for meaningful documents in a timely manner.
- Prepare meetings minutes, meeting agendas and follow-up on action items through communication with the lead team and other relevant stakeholders.
- Coordinate team projects, collate and file electronically relevant documents, presentations and medica governance related deliverables.
- Manage Purchase Orders (PO) - lead all aspects of the timely creation of PO’s for multiple vendors and support contracting processes.
- Triage and process multiple tasks such as invoice submission, matter information archiving and retrieval, document creation, and general other administrative support (eg. organization of onboarding of new employees at leadership level).
- Proactively engage internal and relevant external stakeholders to ensure timelines and expectations are met.
- Assist with coordination of ad-hoc global administrative-related tasks, departmental events (e.g. Face to Face team meeting arrangement, data management & events).
- Manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives, and target dates.
- Practice continued development by participating in educational opportunities and projects with a view to drive the overall administrative and project coordination capability within the function.
- Accomplish organizational goals by accepting ownership for projects and tasks at hand while exploring opportunities to add value.
- Work together with and contribute to functions/meetings and team initiatives initiated by the Performance & Operations Medical team.

Your qualifications
- 3+ years administrative assistant experience
- 4+ years computer experience, including Outlook, Word, Excel, PowerPoint, OneNote, Teams, and the capacity to learn new software in a timely manner
- Professional certification in business, administration or similar area
- Attention to detail, highly level of self-organization and time management
- Self-starter who can anticipate needs and requirements and feels empowered to make own decisions
- Excellent written/verbal communication skills in German and English
- Good understanding of Outlook, Microsoft Teams, Excel and Power Point
- Experience in a similar executive support role
- Experience working within pharmaceutical/life sciences industry
- Understands the needs of all relevant internal business clients and external contacts for stakeholders and can work with them in a professional, service-oriented way
- Team player with the ability to collaborate with various departments globally and gain the confidence and cooperation of peers
- Demonstrates flexibility to adjust to the ever-changing needs of the position, working with people at all levels, internal and external, with adaptability to working styles
- Practices strategic thinking and problem solving in high pressure situations using a high degree of initiative and foresight
- Shows a high degree of accountability and integrity when dealing with confidential matters
- Adopts a highly flexible approach to work and can manage competing priorities and diverse routines of stakeholders while remaining resilient and calm

  • Executive Assistant

    vor 1 Monat

    Munich, Deutschland PLU Top Assistant GmbH Vollzeit

    Direktvermittlung, Vollzeit Unsere Kunden gehören zu den renommiertesten Unternehmen im Bereich Unternehmensberatung, Vermögensverwaltung und Executive Search. Auch innovative Branchen wie Tech-Startups oder IT sind vertreten. PLU HIRE a Top Assistant übernimmt den spezialisierten Such - und Auswahlprozess für Schlüssel-Assistenz-Positionen auf Top...

  • Executive Assistant

    vor 1 Monat

    Munich, Deutschland State Street Vollzeit

    As Executive Assistant you will be in charge of: - Diary management - Answering and distributing calls - Processing expenses - Client facing responsibilities inclusive of on-site visit coordination (greeting, logistics et al) - Assisting with and coordination of projects - Coordination of Committee and Management Meetings - Client communications and...

  • Executive Assistant

    vor 4 Wochen

    Munich, Deutschland Joss Search Vollzeit

    **Assistentin der Geschäftsführung / Executive Assistant**: **Private Equity Firm**: **Munich**: You must be fluent in both German and English, ideally come from an international firm and want to take on the challenge in your career by working as an Executive Assistant for a global private equity firm. There is a real family feel in the office and regular...

  • Executive Assistant

    vor 2 Wochen

    Munich, Deutschland Joss Search Vollzeit

    Assistentin der Geschäftsführung / Executive Assistant (Hybrid)Private Equity MunichWe have recently picked up multiple Executive Assistant roles with our international clients in Munich! All of the roles are supporting senior members of the business such as Partners and Founders with busy diaries, travel, events and huge scope for extra projects. All of...

  • Executive Assistant

    vor 1 Monat

    Munich, Deutschland Korn Ferry Vollzeit

    **Munich, Germany** Are you a highly organised individual looking for a new opportunity to showcase your skills? Look no further! Korn Ferry is currently seeking an outstanding Executive Assistant to join our team in Munich. As an Executive Assistant at Korn Ferry, you will be responsible for providing administrative support to managers and colleagues of...

  • Executive Assistant

    vor 4 Wochen

    Munich, Deutschland Envision Energy Vollzeit

    Job Title: Executive AssistantLocation: Munich, Germany Salary: Depends on experience About Envision:Envision Energy is the only 100% fully integrated OEM for utility-scale energy storage systems. As pioneers in the industry, we manufacture our own cells (AESC), DC storage systems, bi-directional inverters (PCS), transformers, PPC, EMS, and SCADA. We then...

  • Assistant Account Executive

    vor 2 Wochen

    Munich, Deutschland Media Contacts Ltd Vollzeit

    Job Description:Do you have an interest in Public Relations/Tech and are looking to start you career with an exciting public relations agency?This top, global public relations agency is looking for a new assistant account executive to join their Munich office! If you are looking for an agency to start your public relations career, then read on:The...

  • Executive Assistant

    vor 3 Wochen

    Munich, Bayern, Deutschland Amazon Vollzeit

    The DE Other Hardlines team is seeking an exceptionally driven, fast-moving, resourceful and proactive Executive Assistant (m/f/d). We are a passionate team spanning across several different Retail categories including Furniture, Home Appliances, Sports, Toys, Kitchen and Garden. We also drive innovative projects that ensure we delight customers in those...

  • Executive Assistant

    vor 1 Monat

    Munich, Deutschland Adler Real Estate Vollzeit

    We are looking for an Executive Assistant to join our team! Why join us? Strong reputation in the community. Great leadership and company culture. Excellent opportunity to join a growing organization. Comprehensive benefits & compensation package. **Responsibilities**: Providing comprehensive support to C-Level executives, including managing an...

  • Executive Assistant

    vor 4 Wochen

    Munich, Deutschland THE GAME Vollzeit

    WHAT YOU DO - As Executive Assistant, you are supporting our Chief Creative Officer in the day-to-day business - You are responsible for administrative assistance, such as coordinating internal and external meetings, calendar management and travel management and its accounting - You act as the point of contact among executives, employees, clients and other...

  • Executive Assistant

    vor 4 Wochen

    Munich, Deutschland OPTARES Gmbh & Co. KG Vollzeit

    [6001] ASSISTANT, ASSISTENZ, ASSISTENZ DER GESCHÄFTSFÜHRUNG, EXECUTIVE ASSISTANT Unser Mandant ist ein weltweit agierender Automobilzulieferer mit mehr als 10.000 Mitarbeitern, der auf eine langjährige Tradition im Segment der Batterietechnologie zurückblicken kann. Für einen Standort im Raum München und remote suchen wir zum nächstmöglichen...

  • Executive Assistant

    Vor 7 Tagen

    Munich, Deutschland iSK GmbH Personaldienstleistungen Vollzeit

    Executive Assistant (m/w/d) für SIEMENS Seit fast 40 Jahren steht die iSK GmbH ihren Bewerbern und Kunden als kompetenter und zuverlässiger Partner rund um Personalthemen zur Seite. Ihr persönlicher Ansprechpartner geht auf Ihre Wünsche und Anliegen individuell und zeitnah ein, sodass wir Ihnen einen erstklassigen Service anbieten können. Für unseren...

  • Executive Assistant

    Vor 2 Tagen

    Munich, Deutschland iSK GmbH Personaldienstleistungen Vollzeit

    Executive Assistant (m/w/d) für SIEMENS Seit fast 40 Jahren steht die iSK GmbH ihren Bewerbern und Kunden als kompetenter und zuverlässiger Partner rund um Personalthemen zur Seite. Ihr persönlicher Ansprechpartner geht auf Ihre Wünsche und Anliegen individuell und zeitnah ein, sodass wir Ihnen einen erstklassigen Service anbieten können. Für unseren...

  • Executive Assistant

    Vor 2 Tagen

    Munich, Deutschland Celonis SE Vollzeit

    -We're Celonis, the global leader in execution management and process mining technology, and one of the 50 most valuable private companies in the world. We believe that every company can unlock its full execution capacity - and for that, we need you to join us. **The Team**: In this role you will be primarily supporting Celonis' **Managing Director for DACH...

  • Executive Assistant

    Vor 2 Tagen

    Munich, Deutschland zooplus SE Vollzeit

    Company Description More than 20 years ago, zooplus was one of the first to bring the pet category into the world of eCommerce. Today, we stand strong as Europe’s leading online pet platform, delivering moments of happiness to more than 9 million pet parents each year. **Job Description**: We are looking for an Executive Assistant to perform a variety of...

  • Executive Assistant

    Vor 2 Tagen

    Munich, Deutschland zooplus SE Vollzeit

    Company Description More than 20 years ago, zooplus was one of the first to bring the pet category into the world of eCommerce. Today, we stand strong as Europe’s leading online pet platform, delivering moments of happiness to more than 9 million pet parents each year. **Job Description**: We are looking for an Executive Assistant to perform a variety of...

  • Executive Assistant

    vor 1 Monat

    Munich, Deutschland Amazon EU SARL (Germany Branch) - D70 Vollzeit

    Several years of experience as an Executive Assistant - Experience with executive level calendar management - Experience with domestic and/or international travel coordination - Fluent in German language - Experience with Microsoft Office Products Consumables Retail team is seeking an exceptionally driven, fast-moving, resourceful and proactive Executive...

  • Executive Assistant

    Vor 5 Tagen

    Munich, Deutschland Boston Consulting Group Vollzeit

    WHAT YOU'LL DOYou solve problems before anyone even knows they exist! As a dynamic, motivated Executive Assistant, you'll support our MDPs and Directors largely independently.You'll organize and take charge of Partners' appointments while effectively and proactively prioritizing on their behalf in relevant situations. You'll identify the right priorities and...

  • Executive Assistant

    Vor 5 Tagen

    Munich, Deutschland Boston Consulting Group Vollzeit

    WHAT YOU'LL DOYou solve problems before anyone even knows they exist! As a dynamic, motivated Executive Assistant, you'll support our MDPs and Directors largely independently.You'll organize and take charge of Partners' appointments while effectively and proactively prioritizing on their behalf in relevant situations. You'll identify the right priorities and...

  • Executive Assistant

    vor 4 Wochen

    Munich, Deutschland Walter-Fach-Kraft GmbH & Co. KG Vollzeit

    Für unseren renommierten Kunden, der **Siemens Energy** in München, suchen wir Sie als Executive Assistant (m/w/d) bzw. als Assistent der Geschäftsführung (m/w/d). **Wir bieten Ihnen als Mitarbeiter (m/w/d)**: - Keine wechselnden Einsätze, Sie bleiben dauerhaft bei unserem Kunden - Ein **unbefristetes **Arbeitsverhältnis in **Vollzeit**: - Einen...