Office Coordinator

vor 6 Monaten

Berlin, Deutschland Hibob Vollzeit

**About us**

We are looking for a welcoming and energetic Office Coordinator to join us up to 4 days per week (20 hours in total) in HiBob’s Berlin office. You'll be our resident People team member on the ground in the Berlin office, keeping our office running smoothly. Our office coordinators are part of HiBob’s Europe People team (based in London, Lisbon and Amsterdam), who look after team members around all of HiBob’s Europe office locations. You’ll be reporting into our Senior Director, of People and Culture.

Working hours - Ideally will be flexible to accommodate support events if needed.
- Monday - 10-12 - two hours in the office to prep for the week
- Tuesday - 8.30 - 15:00
- Wednesday - 9-12
- Thursday: 8.30 - 17:00

**About you**

At the heart of this role is delivering an exceptional office experience to our Berlin-based Bobbers, so we are looking for someone who is passionate and motivated to help people. You'll see from the responsibilities below that multi-tasking, switching between different tasks quickly, and being organised yet adaptable are all key components for this role

We use our HR platform Bob (of course), Slack, Zoom, Google Docs on a daily basis, and we typically work with Macbook Air laptops. If you’ve got experience with these tools, that’s great If not, we’ll show you the ropes.

**What you’ll get up to day to day**:
The main part of your role will include:
Office & operations support
- Main point of contact for Bobbers for all things office related
- Stock checking the office kitchen, unpacking deliveries, ordering new stock
- Liaising with the team, especially to support any office issues
- Partnering with Finance, to manage purchase orders, receipts and expenses in an accurate and timely manner
- Working with our IT team to make sure we have a correct stock of IT equipment in Berlin
- Supporting our People team to make sure we have a correct stock of Swag in Berlin

Employee Experience
- Local onboarding logistics of new HiBob Berlin colleagues as our team keeps growing at a steady pace (IT equipment, swag, access to our facilities, etc)
- On the ground support for local team events in Berlin such as happy hours, team lunches, volunteering activities, - this might include planning & hosting events in and out of the office. You’ll work closely with our Europe Office and Experience Manager and with the Senior Leaders on these kinds of events.
- Working closely with the People team to make sure events are properly implemented in Berlin
- Welcoming Bobbers from any of our other international offices and supporting them during their visits.
- Catering and office support for team events / meetings
- Planning, coordinating and hosting Bobbers for our annual events - e.g. summer party, Christmas parties and larger team events.
- Spot something that we could be doing better? Tell us

**Requirements**:

- **Ability to speak good level of German is essential.**:

- Passionate and motivated to help people.
- A strong ability to multi-task, being organised yet adaptable are all key components for this role
- We use our HR platform Bob (of course), Slack, Zoom, Google Docs on a daily basis, and we typically work with Macbook Air laptops. If you’ve got experience with these tools, that’s great If not, we’ll show you the ropes.

**Join our village**

HiBob is a village filled with amazing people and we’re especially proud of that. It’s a place where Bobbers can be themselves. We’re about fun, dreams, hopes and ambition, just as much as we are about precision, growth, and top performance. Becoming a Bobber means you’ll receive competitive compensation, benefits, and pre-IPO equity alongside all of this:

- 2 Social Impact days per year for volunteering
- Awesome employee referral program
- $2,500 for each successful referral with an additional ambassador programme
- Temporary remote work from anywhere in the world for up to 2 months (after 6 months of employment)
- Fun company and team social events (locally and virtually with our global teams)
- Bob balance days - Enjoy a company-wide long weekend at the beginning of each quarter

If this sounds like something you’ve been looking for, we’d love to have you. Come on, join our village

**Learn about **HiBob's hybrid working model

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