Event Operations

vor 3 Wochen

Berlin, Deutschland Fotografiska Vollzeit

Fotografiska, the photography museum, is the _Home of Contemporary Culture_. Founded in Stockholm, in late 2019 the Museum opened a treasured, historic landmark building in NYC’s Flatiron District. The iconic Stockholm and NYC locations are complemented by expansion in Tallinn, and a forthcoming Berlin location. Fotografiska Berlin is slated to open on 14th of September and located at Oranienburger Strasse 54 inside a unique historic and cultural landmark and home to an unexpected mix of world-class art, vibrant cultural programming, and exceptional dining experiences. Fotografiska’s goals are simple: to build a more conscious world through the power of photography, to bring people together, raise awareness and inspire new perspectives.

**The Role**

Our Event Operations & Banquet Coordinator will ensure operational excellence by drilling into the smallest of details, a hands-on operational role setting the standard of events, aiding in the logístical details, including onsite high-touch event execution and postproduction reporting. They will operate across a multi-unit, high volume, high intensity environment and will assist in supporting the administration and production of all Private and Programming events, Tripleseat Events calendar coordination, creating detailed BEO's and run sheets, menu coordination and distribution, client and vendor liaise, floor plan development, event timelines and staffing supervision.

Reporting to the Event Operations & Banquet Manager, with a dotted line to the Director of Private Events Sales, our Events Operations & Banquet Coordinator is a representative of Fotografiska, consistently setting the highest of service standards, delivering our core values of generosity, authenticity, curiosity, and kindness.

**Requirements**:

- An average of 4+ years managing food and beverage event operations in a highly-visible, high hospitality-focused cultural environment or related industry.
- Assist to manage the day-to-day of the Private & Programming Events operations in conjunction with the Events Operations Manager, Assistant Director of Food & Beverage and Director of Private Events Sales.
- Experience working in conjunction with multiple business units curating luxury dining and event experiences across various outlets and audiences.
- Coordination with the Event Operations Manager on events menu execution, creating, updating and maintaining event function sheets (BEOs) and floor plans, with a consistent hands-on approach to high touch event execution.
- Participate in client walk-throughs with Event Operations & Banquet Manager, Director of Private Event Sales, and Event Producers.
- Liaise with Department Heads + Event Producer to confirm all details of events and make any adjustments and changes clear to all departments pre event launch.
- Onsite support to ensure F&B teams have the appropriate FFE and service equipment to execute large scale high touch Private and Programming events.
- Attend regular operational meetings that include core front and back of house staff from other units to educate on daily happenings of the Events department throughout the museum.
- Submit and catalogue invoices in conjunction with standard practices. Attend weekly + monthly meetings with F&B leadership to balance expenses against forecast.
- Ensure the Tripleseat Events calendar is up-to-date at all times, whilst maintaining all event folders and paperwork in a detailed and timely manner.
- Possess experience in delivering all types of events with a strong focus on guest satisfaction in a fast-paced environment, ideally in a luxury/upscale event venue, and/or hospitality venue.
- Post-event work with Director of Events Sales to gather all invoices and process final reports.
- Willingness to work a varied schedule, including weekends and evenings to maintain the integrity of the F&B event operations.
- Competency with Event Management software such as Tripleseat and POS Software Gastronovi a bonus.
- Ideal start date for this role will be October 1st, 2023

**Diversity & Representation**:
**Benefits**
- Company Pension Plan
- Company Health Insurance: Annual health budget for 13 high-quality services
- Choice between a mobility subsidy and a food subsidy
- Paid Time Off Training & Development
- Hybrid Work Environment

As Fotografiska Berlin develops, the existing benefits roster is set to expand - more to come

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