Associate Administration

vor 2 Monaten

Berlin, Deutschland Hertie School of Governance Vollzeit

The Hertie School in Berlin prepares exceptional students for leadership positions in government, business, and civil society. The school offers master’s programmes, executive education and doctoral programmes, distinguished by interdisciplinary and practice-oriented teaching, as well as outstanding research. Its extensive international network positions it as an ambassador of good governance, characterised by public debate and engagement. The school was founded in 2003 by the Hertie Foundation, which remains its major funder. The Hertie School is accredited by the state and the German Science Council.

**Associate Administration - Jacques Delors Centre (gn)**

Full time - 40hrs/week; Start: from April/May 2024

Your tasks:
Project and Budget Administration
- Responsibility for administration of grants and third party funded projects (e.g. German Ministries, EU institutions, international Foundations)
- Communication and coordination with external and internal stakeholders (e.g. departments for third party funding/ fundraising, finance/accounting, legal, human resources)
- Administration of funding, including budget planning and review, preparation of calls for funds and financial reports, personnel planning, compliance with funding guidelines
- Monitoring of finance flows, including monitoring of payments and bookings, preparation of spending overviews
- Drafting budget plans and forecasts as well as forward-looking advice on budgetary matters
- Example: Support with budget and administrative tasks related to the Franco-German Pariser Platz Dialogue Series within a team.

Organizational and Logistical Administration:

- Support with onboarding/offboarding of employees
- Support with preparations for internal and external meetings and events (e.g. obtain offers from external service providers)
- Support in internal organizational and logístical matters of the Centre (Room Bookings, Overview Working Spaces, Timesheet management)

Your profile:

- Bachelor's degree in a relevant field such as business administration, political or social science
- Experience with grants management/ third party funded projects and budget administrationDetail-orientation, ability to self-organize and problem-solving skills-
- Structured, pro-active working style and intercultural communication skills-
- Precise working methods, commitment, and reliability-
- Interest in key issues relating to Europe, politics, society-
- Languages: Very good knowledge of written and spoken English and German, additional languages are an assetThe Hertie School as employer:

- A stimulating international working environment and a challenging variety of tasks
- Flexible working hours within the framework of the legal requirements
- 30 days paid holiday per year
- Training opportunities
- Job ticket for public transport
- Roof terrace for common team breaks

Please direct any questions regarding the tasks and responsibilities of this position to Doroteja Enceva, Centre Manager of the Jacques Delors Centre.

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